Office Administrator

Office Administrator at Embark Recruiting Solutions Office Administrator at Embark Recruiting Solutions in Columbus, Ohio Posted in 9 days ago.

Type:

full-time

Job Description:

Office /

HR Administrator Location:

Columbus, OH Job Type:

Full-Time Position Overview:

Our client, located in Columbus OH, is seeking a highly organized and dependable Office / HR Administrator to support daily office operations, payroll processing, and human resources functions within a fast-paced construction environment. This individual will play a key role in maintaining administrative efficiency, supporting employees and leadership, coordinating onboarding activities, and ensuring accurate payroll and employee records. The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and strong interpersonal relationships.

Key Responsibilities:

Office Administration

• Manage daily office operations, including phones, emails, filing, scheduling, and office supplies
• Support project managers, superintendents, and leadership with administrative tasks
• Maintain organized employee, project, and vendor records
• Coordinate meetings, travel arrangements, and company events as needed
• Assist with document preparation, reports, and correspondence
• Help ensure compliance with company procedures and safety documentation Human Resources Support
• Coordinate onboarding and orientation for new hires
• Maintain employee files and HR records with confidentiality and accuracy
• Assist with benefits administration and employee documentation
• Track employee certifications, licenses, training, and required documentation
• Support recruiting efforts, including posting jobs and scheduling interviews
• Assist with employee relations, policy communication, and HR compliance initiatives
• Help manage workers' compensation claims and return-to-work documentation Payroll Responsibilities
• Process weekly and/or biweekly payroll accurately and on time
• Review employee timecards, job costing, and labor allocations for accuracy
• Coordinate with field supervisors regarding employee hours and payroll approvals
• Maintain payroll records and assist with reporting requirements
• Process employee status changes, deductions, and direct deposit updates
• Assist with certified payroll reporting and prevailing wage documentation when required
• Support year-end payroll activities, including W-2 preparation and audits
• Ensure compliance with payroll laws, tax regulations, and company policies Qualifications
• 2+ years of administrative, HR, and/or payroll experience, preferably in construction or a related industry
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with payroll software, HRIS systems, or construction management software preferred
• Knowledge of payroll processes, labor tracking, and employee documentation
• Ability to handle confidential information professionally
• High school diploma required; associate or bachelor's degree preferred Preferred Skills
• Experience supporting field and office personnel in a construction environment
• Knowledge of basic HR practices, payroll procedures, and employment documentation
• Familiarity with certified payroll and prevailing wage projects is a plus
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively in a team setting