Office Manager

Job Description Insight Global is hiring an Office Manager for one of our automotive industry clients. This individual will serve as the backbone of the dealership's business office, ensuring financial accuracy, clean schedules, and timely reporting in a fast-paced, growing environment. This role supports a midsize dealership selling approximately 150-200 new and used vehicles per month. The ideal candidate is detail-oriented, process-driven, and comfortable handling a high volume of daily transactions while maintaining audit-ready books. You will partner closely with dealership leadership to deliver accurate financial insights that support informed business decisions.

Key Responsibilities:

• Post retail and wholesale deals; maintain accounting schedules, clear aged items, and keep books audit-ready
• Manage AP/AR and cash controls, including vendor payables, receivables, daily deposits, and bank reconciliations
• Handle floor plan accounting, including curtailments, payoffs, interest, incentives, and monthly reconciliations
• Perform fixed ops accounting for parts, service, warranty, sublet, and internal repair orders; verify cost of sales and close RO batches
• Support the month-end close by preparing journal entries, balancing schedules, rolling the GL, and delivering management reports with variance explanations
• Coordinate title/DMV and F&I documentation to ensure accurate funding and compliance
• Improve and standardize accounting processes, strengthen internal controls, and support cross-functional training We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements

• Prior automotive accounting experience within a dealership business office
• Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent hands-on experience)
• Experience using a Dealer Management System (DMS)
• Strong Excel proficiency with advanced reconciliation skills
• High attention to detail, discretion, urgency, and accuracy
• Proven experience with journal entries, balance sheet schedules, and month-end close processes
• Experience with CDK Drive is preferred
• Experience working in a high-volume dealership environment (150-200 units per month)