Business Office Manager

Business Office Manager Confidential - 3.1 Portland, OR Job Details Full-time $60,000 - $70,000 a year 3 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Benefits administration Teamwork Accounts payable Medical billing QuickBooks Full Job Description About Us Established in 2001, Raleigh Hills Assisted Living & Enhanced Care is a family owned and operated community nestled in the Raleigh Hills area of Portland, Oregon. We were built on the vision of creating a home-like environment for seniors who need additional help with daily living — one that families would choose for their own loved ones. At Raleigh Hills, we are committed to honoring the uniqueness of every resident and staff member. From the moment you walk through our doors, we want you to feel at home. Every decision we make starts there. A Note From Our Leadership Team "At Raleigh Hills, we have built something special — a team that shows up every day driven by compassion, kindness, and a genuine commitment to enriching the lives of our residents. We believe in teamwork, and we believe that a home that feels like family isn't just something we offer our residents — it's the culture we've built for our staff too. If you are looking for more than just a job, and you want to be part of a team that truly cares about the people around them, we think you'll feel it the moment you walk through our doors." — The Raleigh Hills Leadership Team The Opportunity We are looking for a detail-oriented and dependable Business Office Manager to join our close-knit team. This is a key role in the day-to-day operation of our community — you will keep our financials accurate, our staff records compliant, and our office running smoothly. If you thrive in a people-centered environment, take pride in organized and precise work, and want to be part of a team that genuinely cares about the people it serves, we'd love to meet you. What You'll Do Bookkeeping & Finance

• Manage accounts payable (A/P) and accounts receivable (A/R)
• Handle resident billing and collections, including Medicaid billing
• Reconcile accounts, maintain financial records, and assist with reporting Payroll
• Process semi-monthly payroll accurately and on time using Paylocity
• Maintain payroll records and ensure regulatory compliance Personnel Records & Compliance Tracking
• Lead employee onboarding and maintain up-to-date personnel files
• Track and ensure staff compliance with continuing education and certification requirements
• Support benefits administration and employment regulation compliance Staffing Coordination Oversight
• Supervise the Staffing Coordinator and oversee scheduling coverage
• Serve as the escalation point for staffing challenges What We're Looking For
• 3 years of experience in bookkeeping, office management, or a related role preferred
• Proficiency in QuickBooks or similar accounting software (required)
• Experience with Paylocity, ONShift, and Microsoft 365
• Familiarity with Medicaid billing processes a strong plus
• Experience in healthcare, senior living, or assisted living preferred
• Highly organized, accurate, and able to manage multiple priorities
• Strong communicator who works well with staff, residents, and families
• Ability to handle confidential information with discretion and professionalism Systems We Use QuickBooks (or similar) | AppFolio | Paylocity | ONShift | ECP | Microsoft 365 — training provided on facility-specific platforms. Compensation & Benefits We take care of our team. Here's what we offer:

Salary:

$60,000 - $70,000 depending on experience

• Health, Dental & Vision Insurance
• 401(k) with Employer Match
• Paid Time Off (PTO) Why Raleigh Hills?
• Family-owned and operated — you're not just a number here
• A team that genuinely cares about residents, families, and each other
• Stable, established community with over 20 years serving the Raleigh Hills area
• A workplace where your contribution directly improves the lives of our residents every day How to Apply Please submit your resume and a brief cover letter telling us why you'd be a great fit for our team.

We'd love to know what draws you to senior living — we read every application personally and look forward to hearing from you.

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person