Office Manager

Office Manager at New York Technology Partners Office Manager at New York Technology Partners in Portland, Oregon Posted in about 23 hours ago.

Type:

full-time

Job Description:

1. Office Operations + Workplace Experience Serve as the daily steward of the Portland office - ensuring the space is open, prepared, and fully operational during core business hours Own the day-to-day functioning of the office, maintaining high standards of organization, communication to team, and presentation of space Proactively identify and resolve issues before they impact the team Manage vendor relationships (cleaning, maintenance, utilities, security, etc.) Oversee office budget, supplies, and purchasing Manage building access, security protocols, and emergency preparedness to ensure the safety and security of our team Lead future office improvements, relocations, or workspace updates as needed, in partnership with Publicis Real Estate 2. Culture + Team Experience Partner with leadership to intentionally support and evolve culture as we scale Act as a champion of our company culture, infusing energy and enthusiasm into every aspect of the workplace Plan and execute team events, offsites, celebrations, and internal gatherings Ensure a welcoming, thoughtful, and seamless onboarding experience for new hires Reinforce connection and engagement within a hybrid environment Act as a connector across teams, helping maintain clarity and cohesion 3. Administrative + Systems Support Provide administrative support to senior leadership (CCO, President, VP Operations), including proactive calendar management, scheduling, travel coordination, expense reports, and follow-ups as needed Support team travel needs and booking for freelancers Serve as the internal coordination point for the IT transition and system update. Partner with Publicis IT and vendors to track issues, follow through, and close loops proactively Support vendor onboarding and expense reconciliation in partnership with Operations Help create and communicate clarity around evolving procedures and ways of working as we scale Who You Are Highly organized with strong follow-through Detail-oriented and proactive, thinking one to two steps ahead Service-minded, responsive, and dependable Comfortable taking ownership and acting with urgency when needed Professional and discreet with confidential information Strong written and verbal communicator Energized by creating environments where people can do their best work