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Office Administrator
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Human Capital Associates
Erie, PA (In Person)
$48,880 Salary, Full-Time
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Job Description
Office Administrator Human Capital Associates Erie, PA Job Details Full-time $23 - $24 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off 401(k) matching Retirement plan Qualifications Customer communication Teamwork Customer service Executive administrative support Organizational skills Construction administrative experience Full Job Description Office Administrator Our client, Maleno Custom Building, is a family-owned residential construction company based in Erie, PA, with 50 years of experience delivering custom homes and additions. Known for personalized design, energy-efficient building, and hands-on client collaboration, they are seeking a highly organized and experienced Office Administrator to support their growing team. This role is central to keeping projects, clients, and internal operations running smoothly. The Office Administrator supports preconstruction, project management, and office functions, working closely with ownership, Preconstruction team, and accounting to ensure efficiency, accuracy, and seamless client experience. The Office Administrator will play a key role in coordinating communication, managing documentation, and supporting projects from initial inquiry through completion. Key Responsibilities Office Coordination Assists in coordinating meetings, managing office supplies, and supporting daily operations. Preconstruction & Project Support Assists with proposals, agreements, and project setup. Supports the preconstruction process from inquiry through contract. Documentation Management Supports Preconstruction Manager with preparing contracts, including spec design and formatting. Permitting & External Coordination Submits zoning and building permit applications. Assists with coordinating utilities, approvals, and required documentation. Accounting & Administrative Support Assists with invoices, rebates, and audits documentation. Provides support for basic accounting tasks, as needed. Project Coordination Assists Preconstruction Manager with selections, warranty requests, and project closeout documentation. Supports communication between clients, field teams, and office staff. Provides scheduling and administrative support to ownership. Qualifications 2+ years of experience in administrative support, project coordination, or construction office roles preferred. Basic accounting experience preferred. Strong organizational skills with attention to detail. Excellent communication and customer service abilities. Proficiency in Microsoft Office; experience with construction software (e.g., CoConstruct) a plus. Ability to manage multiple priorities and work both independently and collaboratively. What We Offer Competitive compensation (based on experience). Collaborative, team-oriented culture. Opportunity to impact high-quality custom home projects. This is an opportunity to be part of a dynamic, client-focused homebuilding team where your work directly supports the success of every project. If you enjoy organization, coordination, and being at the center of operations, we would love to hear from you. Apply today and grow your career in residential construction. Our client is an