Office Manager

Office Manager at Robert Half Office Manager at Robert Half in Gradyville, Pennsylvania Posted in 2 days ago.

Type:

full-time

Job Description:

Description We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week.

Responsibilities :

• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported .
• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests .
• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations .
• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources .
• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation .
• Provide general administrative support such as scheduling, correspondence handling, and record maintenance .
• Help maintain office procedures and support operational updates as business needs evolve .
• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience . Requiremen ts
• At least 2 years of experience in office management, administrative support, or a similar business support rol e.
• Practical experience handling front desk or receptionist responsibilities in a detail-oriented environmen t.
• Ability to manage office supply purchasing, inventory tracking, and vendor coordinatio n.
• Familiarity with accounts payable processes and basic invoice or expense suppor t.
• Strong organizational skills with the ability to manage multiple priorities effectivel y.
• Clear written and verbal communication skills and a detail-oriented customer-service approac h.
• Comfortable working in a hybrid arrangement that is expected to transition to mostly onsite attendanc e.