Assistant Office Manager

Overview We are seeking a dynamic and proactive Assistant Office Manager to join our team and help streamline daily operations across our office environment. This energetic role is vital in supporting office efficiency, managing administrative functions, and fostering a positive work atmosphere. The ideal candidate will be an organized, communicative leader with a passion for creating a well-run, welcoming workplace. This position offers the opportunity for a fun and creative work environment along with a flexible schedule, making it an exciting opportunity for the right candidate to develop ones leadership skills while ensuring smooth office operations and exceptional team support. Duties Assist in overseeing daily office activities, ensuring all administrative tasks are completed efficiently and accurately Coordinate and manage scheduling, including meetings, appointments, and calendar updates for leadership and staff Supervise clerical staff and support team members in their daily responsibilities, promoting teamwork and productivity Handle vendor management by coordinating supplies, services, and maintenance needs to keep the office running smoothly Manage human resources functions such as onboarding new employees, maintaining personnel records, and supporting training & development initiatives Oversee bookkeeping and payroll processes using QuickBooks or similar accounting software to ensure timely payments and accurate financial records Maintain filing systems, manage multi-line phone systems, and ensure front desk operations reflect professional communication standards Organize office events, meetings, and team-building activities to foster a positive work environment Assist in marketing efforts by coordinating promotional materials, managing social media accounts, and assisting with marketing campaigns. Assist in lead generation activities by maintaining and updating client databases and following up on leads. Answer and direct incoming calls and emails in a professional and timely manner. Monitor client communication channels and ensure inquiries and requests are addressed promptly. Provide exceptional customer service by assisting clients with their needs and resolving any issues or concerns. Requirements Proven experience in office management or administrative roles with supervisory responsibilities Strong organizational skills with the ability to multitask effectively in a fast-paced environment Excellent communication skills—both verbal and written—to interact confidently with staff, vendors, and clients Experience with QuickBooks or other bookkeeping software for payroll and budgeting tasks Proficiency in using Microsoft 365 & Apps. Attention to detail and accuracy in data entry and record-keeping. Knowledge of human resources procedures including onboarding, training, and employee relations Demonstrated ability to manage schedules efficiently using calendar management tools Prior experience in administrative roles, preferably in a landscaping or related industry, event planning, vendor management, and office procedures such as filing and clerical tasks Ability to work independently and collaboratively in a team environment. Knowledge of inventory management and maintenance tracking systems is a plus High school diploma or equivalent; associate or bachelor's degree preferred.

Pay:

$25.00 - $35.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Relocation assistance

Work Location:

Hybrid remote in Brainerd, MN 56401