Assistant Office Manager

Assistant Office Manager at CF Legal Recruiting and Staffing Assistant Office Manager at CF Legal Recruiting and Staffing in West New York, New Jersey Posted in 1 day ago.

Type:

full-time

Job Description:

ASSISTANT OFFICE MANAGER

Mid-Size Law Firm |

Midtown Manhattan, NY Salary:

Up to $115,000 | Hybrid - 3 Days In-Office

ABOUT THE OPPORTUNITY CF

Legal Recruiting is working with a well-established mid-size law firm in Midtown Manhattan to place an experienced Assistant Office Manager. This is a high-impact role for a polished, detail-oriented professional who thrives in a fast-paced legal environment. The successful candidate will report directly to the Office Manager while also supporting Managing Partners with administrative reporting as needed.

KEY RESPONSIBILITIES

Assist the Office Manager and team with monthly billing, including posting client expenses in Timeslips and QuickBooks and preparing client bills submitted via

LEDES 1998

Assist with accounts payable, accounts receivable, and collections, including bank deposits, general banking functions, and client trust funds Communicate clearly with vendors regarding invoices and maintain current knowledge of account status Process expense reimbursements accurately and in a timely manner Support the onboarding, training, and development of new employees Assist with coordination of human resources and benefits administration Manage file and document management using FileVine

QUALIFICATIONS 3-5

years of law firm or professional services administration experience required Proficiency in QuickBooks, Microsoft Outlook, Word, and Excel Experience with Timeslips and/or other legal billing software strongly preferred Experience with FileVine or similar document management systems a plus HR or benefits administration experience a plus Excellent written and oral communication skills in English; accurate data-entry skills required Strong organizational skills with the ability to manage multiple projects simultaneously Ability to handle confidential information with a high level of discretion Calm under pressure with a positive, professional attitude Ability to work independently and collaboratively with peers, associates, and partners

POSITION DETAILS

Location:

Midtown Manhattan, New York City Schedule:

Hybrid - 3 days in-office per week

Compensation:

Up to $115,000, commensurate with experience