Bookkeeper/Office Manager

ABOUT US

We are an investigations, business intelligence, and risk management firm serving a global clientele that includes the world's leading law firms, financial services firms, and family offices. Our work is high-stakes, detail-driven, and mission-critical. We are seeking a highly organized, tech-savvy, and discreet Bookkeeper/Office Manager to help support our financial and operational infrastructure as we scale. This is an exciting opportunity for someone who thrives in a fast-paced, professional environment and enjoys taking ownership of systems, processes, and outcomes.

THE POSITION

The Bookkeeper/Office Manager will be responsible for managing day-to-day financial operations using QuickBooks Online, ensuring accurate client billing via Clio, and supporting the firm's operational needs — from new employee onboarding to scheduling project assignments. This role is integral to keeping our team running smoothly and supporting a high-performance culture.

WHAT THE JOB ENTAILS

Bookkeeping & Financial Operations:

Maintain accurate financial records in QuickBooks Online Manage accounts payable and receivable, reconcile accounts, and track expenses Prepare financial reports and assist with budgeting and forecasting Generate and manage client invoices using Clio billing software Prepare and handle Sales Tax filings Process bi-weekly payroll through ADP Run , ensuring accuracy and compliance with all state and federal requirements Coordinate with accountants for tax filings and financial compliance

Office Management & Administrative Support:

Oversee administrative operations and ensure effective internal processes Maintain state licensing compliance/renewals Scheduling of investigative/security assignments and team availability Maintain and improve office systems, tools, and documentation Coordinate equipment, software access, and other resources for team members Provide support to the staff as needed pertaining to any administrative, facilities or technology-related issues; serve as first point of contact for IT-related needs for the office staff.

HR & Onboarding:

Lead new employee onboarding, including new hire paperwork and orientation, systems access, IT/equipment and software setup, and team integration, and other ad hoc requests as needed. Maintain personnel records and support internal HR communications Assist with maintaining a positive and collaborative remote work culture

YOUR BACKGROUND

You must have: Associate or bachelor's degree. 5+ years of bookkeeping and office management experience, preferably working in a small to medium size business; experience in a law firm or professional services firm preferred Advanced proficiency with QuickBooks Online Experience using Clio or similar professional billing software (legal or consulting with hourly billing/time tracking context preferred) Strong organizational skills, attention to detail, and discretion with sensitive information Comfortable with scheduling and managing workflows for a distributed team Proactive, resourceful, and solutions-oriented mindset Excellent organization and time management skills. Strong verbal and written communication skills. Strong work ethic with a can-do attitude. Ability to prioritize tasks and manage multiple projects simultaneously. Self-starter mentality; proactive mindset. • Fluency in another language in addition to English is desired but not required.

WORK ENVIRONMENT DETAILS

This position is currently hybrid. Holovach & Co. offers employees a competitive set of benefits, including hybrid work arrangements.

What We Offer:

Competitive compensation based on experience Flexible work structure (remote) Paid time off and holidays 401(k) plan Profit Sharing Plan Individual Coverage Health Reimbursement Arrangement (ICHRA) Vision and Dental Collaborative, mission-driven team environment Opportunities for professional growth in a dynamic, global industry

To Apply:

Please submit your resume and a short cover letter detailing your experience with QuickBooks Online, Clio, and office management. We're especially interested in hearing how you bring structure and clarity to fast-paced, high-performance teams.

Job Type:

Full-time Pay:

$70,000.00 - $80,000.00 per year

Benefits:

401(k) matching Dental insurance Paid time off Vision insurance

Education:

Associate (Required)

Experience:

Booking/Managerial:

5 years (Required)

QuickBooks:

3 years (Required)

Work Location:

Hybrid remote in Rye Brook, NY 10573