Construction Operations / Office Administrator (Part-Time to Start)

Small family-owned excavation company is seeking an experienced, organized, and proactive Operations / Office Administrator to help improve and modernize day-to-day business operations. We are looking for someone who is comfortable working in a construction environment and can help bring structure, organization, and consistency to our office systems and workflows. This role is ideal for someone with previous experience supporting contractors, excavation companies, construction businesses, trucking companies, or similar trades. This is a part-time position to start, with flexibility for the right person. Hybrid is possible depending on experience and responsibilities.

Responsibilities:

Organize and manage invoicing Assist with QuickBooks and payroll support Track unpaid invoices/accounts receivable Help create and organize estimate templates Organize job files, paperwork, receipts, and photos Coordinate administrative tasks and office workflows Help implement better systems and processes Communicate with customers/vendors as needed Support scheduling and project organization

Qualifications:

Experience working in construction or contractor office environments preferred QuickBooks experience strongly preferred Highly organized and detail-oriented Self-motivated and proactive Comfortable helping improve systems and workflows Strong communication skills Able to manage multiple tasks and priorities Patient and comfortable helping owners transition from paper/manual systems to digital organization

Ideal Candidate:

We are looking for someone practical, reliable, and calm under pressure who enjoys organizing operations and helping businesses run more efficiently. The right person will become an important part of helping streamline and support the company's day-to-day operations. Pay based on experience. Flexible schedule available for the right candidate.

Pay:

$30.00 - $45.00 per hour

Work Location:

Hybrid remote in Stamford, CT 06902