Office Administrator

Office Administrator at Hawthorne Lane Office Administrator at Hawthorne Lane in Mount Rainier, Maryland Posted in about 17 hours ago.

Type:

full-time

Job Description:

As the Office Administrator with this established professional services firm, you will serve as a critical operational partner to senior leadership while overseeing the day-to-day administrative functions of the office. This highly visible role combines executive support, office operations, project coordination, event management, and light financial administration to help ensure the firm runs smoothly and efficiently. The ideal candidate is an accomplished administrative professional who thrives in a high-energy space, anticipates needs before they arise, moves into action without being prompted, and takes pride in delivering polished, high-level support. If you are known for your execution and harmonization of moving parts, this could be an excellent next step in your career.

Key Responsibilities:

Provide administrative and executive support to senior leadership, including complex calendar coordination, scheduling, correspondence, and priority management. Oversee daily office operations and serve as a go-to resource for internal administrative processes, vendor coordination, and office logistics. Create structure and consistency across administrative workflows by maintaining organized systems, templates, trackers, and process documentation. Support light accounting and operational reporting functions, including invoice tracking, vendor payments, expense coordination, and receivables follow-up. Partner with leadership on special projects, process improvements, compliance-related tasks, and operational initiatives that enhance overall firm efficiency. Coordinate internal meetings, client-facing events, and firm gatherings, managing timelines, vendors, materials, and execution from start-to-finish. Provide proactive communication and regular updates regarding outstanding tasks, deadlines, and project status to ensure seamless follow-through. Assist with mentoring, supervising, and supporting administrative staff while helping establish best practices and cross-functional coverage plans. Maintain highly confidential information with professionalism, discretion, and sound judgment in all interactions.

Why You'll Love Working Here:

Opportunity to work closely with executive leadership in a trusted, high-impact position. Entrepreneurial environment where your ideas, initiative, and operational expertise will be highly valued. This role offers a hybrid schedule of four days in office per week, but requires flexibility to support leadership and after-hours needs surrounding meetings, projects, and events.

What We're Looking For:

Administrative powerhouse. You bring 15+ years of progressive administrative and office administrative experience. Candidates with experience in law firm or professional services are encouraged to apply! Operationally minded. You are exceptionally organized, detail-oriented, and skilled at building systems that improve efficiency, communication, and execution. Service-oriented. You approach responsibilities with a positive attitude, low ego, and a willingness to jump in. Proactive. You are comfortable managing shifting priorities, handling time-sensitive requests, and solving problems independently. Technically proficient. You possess strong Microsoft Office skills and enjoy leveraging technology to improve productivity. Collaborative leader. You foster positive working relationships and have experience guiding administrative team members. Fiscally adept. You work confidently within budgets and maintain exceptional attention to detail. The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.