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Office Administrator
Job
PaverGuard
Remote
$52,000 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth functioning of the office environment. Your energy, attention to detail, and excellent communication skills will help foster a productive and welcoming workplace. From managing administrative tasks to supporting team members and communicating with clients, you will play a key role in maintaining an efficient office atmosphere. This position offers an exciting opportunity for someone eager to showcase their office management expertise, critical thinking skills, and ultimately grow with our company. This role will require you to report both in person and work remotely at times from home with the likelihood that it will transition to a fully in-office opportunity. Please apply ONLY if you are comfortable with hybrid work and understand the role may transition to 100% on site office work. You will be handling sensitive data and may be subject to a background check. Responsibilities
- Answer incoming calls and customer inquiries
- Schedule estimates and sold projects
- Manage production calendar
- Coordinate weather-related schedule changes
- Confirm upcoming appointments
- Follow up with customers regarding scheduling and project updates
- Maintain customer records in Jobber
- Send invoices and assist with collections
- Request customer reviews
- Assist with production coordination and scheduling
- Back office administrative tasks as necessary Qualifications
- Excellent communication skills
- Strong organizational abilities
- Ability to multitask in a fast-paced environment
- Comfortable handling customer concerns professionally
- Experience with scheduling, dispatching, customer service, or office administration preferred
- Experience with Jobber or similar CRM software preferred, and with Microsoft office suite of softwares Construction or home service industry experience is a HUGE plus!! Schedule Monday through Friday 8:00 AM EST
- 4:00