Office Administrator

Our company, Modern Design Aquascaping Inc., is a small family owned/operated business, we build custom ponds, fountains, & waterfalls. We are looking to add a new member to our TEAM, someone who meshes well with all of our other employees, and who exemplifies the qualities necessary to succeed in this role. Since the office administrator will have access to sensitive information of ours and of our clients we also have some strict requirements above and beyond your average office position. In addition our office is, " in home", the rest of the business is also based out of the owner's residence so trust is a must!

Job description:

Must know how to effectively use or quickly learn Quickbooks (QB) & Service Autopilot (SA). Answering phone calls from our clients and prospective clients. Properly & efficiently entering information into our Client Relations Management systems (CRMs). Properly & efficiently entering information into our website contact forms to schedule call backs. Creating, sending, and following up with accurate estimates. Invoicing clients properly, checking open invoices on a weekly basis, and emailing reminders. Creating waiting list jobs properly linked to their estimates, invoices, payments, and contracts if applicable. Communicating promptly & clearly with all necessary parties including but not limited to: other employees, clients, accountants, tax consultants, insurance agents, videographers, photographers, website creators, social media specialists, marketing managers, distributors, suppliers, bankers, etc. Accurate inputting of checks & receipts. Timely deposits & on time bill payments. Keeping up with the daily mail. Efficiently & effectively answering emails. Carrying out specialty assigned tasks.

For example:

researching & compiling data lists. Keeping the office clean & organized.

THIS IS THE BASE JOB DESCRIPTION.

There are many other tasks which once they are learned and performed up to par and in a timely manner will result in pay raises, this is outlined in our mastery ladder. This job is a hybrid location: Monday in the office "to collect mail, checks, receipts etc", and Tuesday-Wednesday at home or in office, whichever is preferred.

THIS IS A 20-25 HOUR POSITION TO START.

Ideally 5 hours a day 4 days a week, but we are willing to negotiate hours.

Pay:

$20.00 - $25.00 per hour

Benefits:

Flexible schedule Professional development assistance

Work Location:

Hybrid remote in Friendsville, TN 37737