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Office Administrator

Job

Signature IT World Inc

Remote

Full-Time

Posted 1 week ago (Updated 3 days ago) • Actively hiring

Expires 7/22/2026

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Job Description

Office Administrator at Signature IT World Inc Office Administrator at Signature IT World Inc in Northport, Alabama Posted in 1 day ago.
Type:
full-time
Job Description:
Job Title:
Office Administrator Duration:
6 months to start, extensions likely Location (remote/on-site/Hybrid): 100% on-site Tuscaloosa, AL 35401
Hours/Week:
40 per week, some OT as needed
Schedule:
M-F, 7:30-4:30 pm Video + F2F interview Job Description We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Production, Finance, and EHS to ensure data integrity and operational efficiency.
Essential Duties & Responsibilities Administrative Support:
Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.
Data & Documentation:
Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy.
Digital Content:
Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use.
Reporting:
Gather, structure, and compile departmental data into comprehensive reports for leadership review.
Operational Liaison:
Facilitate postal duties, maintain digital and physical filing systems, and manage production entry.
Confidentiality:
Handle sensitive personnel and financial information with the utmost discretion and professionalism.
Qualifications Education:
High School Diploma or equivalent required.
Experience:
3+ years of professional administrative experience.
Technical Skills:
Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
Procurement:
Direct experience managing purchase order (PO) requisitions.
Industry Background:
Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired. Work Environment & Safety While this is an office-based role, the selected candidate may be required to walk through or work within plant areas. Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE. Safety shoes are fully reimbursable