Office Manager

Office Manager Onondaga Earth Corps - 4.5 Syracuse, NY Job Details Full-time $44,000 - $64,000 a year 4 hours ago Benefits Health insurance Dental insurance Paid time off Life insurance Retirement plan Qualifications Organizing events Website maintenance Record keeping Google Workspace Website management Teamwork Phone communication Executive administrative support Scanning Mid-level Social media platforms Supervising experience QuickBooks Data entry Purchasing Document archiving Productivity software Office management Managing executive calendars Document management Communication skills Technical Proficiency Payroll processing Database software proficiency Full Job Description

ALL APPLICATIONS MUST BE SUBMITTED THROUGH OUR ONLINE PORTAL.

Any applications that do not get submitted through our online portal will not be accepted as complete: https://onondagaearthcorps.org/opportunities/ POSITION Office Manager

ABOUT US

Onondaga Earth Corps and the

Youth Conservation Corps Model:

The Onondaga Earth Corps (OEC) is a youth development and conservation corps program focusing on community and environmental stewardship in the Greater Syracuse Metropolitan Area. OEC enrolls youth and young adults, ages 15 to 25, in "learn to earn" positions to educate the community about the benefits of environmental stewardship through completing environmental and neighborhood improvement projects. OEC has a strong experiential learning and service component, and often completes projects or arranges volunteer service within the community.

POSITION SUMMARY

Office-based, Full Time, 35-40 hours/week, some evenings and weekends are required.

FLSA Status:

Non-exempt Deadline:

Until position is filled

Start Date:

TBD Interview Date:

Ongoing Compensation:

Salary Range:

44 - 64 K

POSITION OVERVIEW

Lead the overall smooth operations of office tasks

WORK AND RESPONSIBILITIES

Manage digital payroll setup and information, verify and input into project database Manage website and social media content in collaboration with other staff, crewmembers and board of directors Manage office document filing to comply with record retention requirements and for ease of staff use. Enter bookkeeping entries in to QuickBooks Answer telephone, take messages and delegate callbacks to appropriate staff Perform data entry for program participants and program outcomes Work with program coordinators to update schedules and provide program participants with schedule and other relevant documentation Make copies of program materials Scan documents for record retention Set up office or classroom for various program functions Make purchases as necessary Schedule appointments and meetings for Executive Director and Program Coordinators as necessary Make phone calls to program applicants to schedule interviews, invite to events, or remind about various program functions Mailing program materials Event planning Board meeting preparation Staff meeting planning and note taking, etc. Work with program staff and interns to create projects that grow the capacity of the organization Problem-solve IT and other office related challenges Liaise with insurance vendor when required for contracts Assist interested youth and community partners in learning more about OEC Support Executive Director and Board of Directors in implementation of strategic initiatives. Other tasks as time permits

QUALIFICATIONS

Proficiency or ability to quickly adapt to: Microsoft Office Suite, Google Suite of applications, database software Proficiency or ability to quickly adapt to: copy machines, scanners, conducting mail merges, etc. High level of communication skill and teamwork with staff and participants of diverse backgrounds and skill sets Strong attention to detail and seeing through completion of tasks Experience developing and deploying office systems and supervising other staff Sense of humor, spirit of adventure and desire to make a positive difference in our community

Job Type:

Full-time Pay:

$44,000.00 - $64,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan

Work Location:

Hybrid remote in Syracuse, NY 13202