Office Manager / Assistant / General Tasks

Office Manager / Assistant / General Tasks Buildable AI Lake Forest, CA Job Details Part-time $18 - $22 an hour 15 hours ago Benefits Flexible schedule Qualifications Record keeping Google Workspace Operations management Supplier management Slack Executive administrative support Business development Financial record maintenance Vendor relationship management QuickBooks Office management Managing executive calendars Travel scheduling Communication skills Payroll processing Entry level File organization

Full Job Description Job Description:

Office Manager & Operations Assistant (Part-Time)

Company:

Buildable Location:

Irvine, CA (Irvine Spectrum area)

Hours:

Part-time (Flexible schedule, approx. 15-25 hours per week) Job Summary We are looking for a proactive and highly organized Part-Time Office Manager & Operations Assistant to join the core team at Buildable . As we scale our "vibe coding" platform, we need a reliable professional to manage the day-to-day administrative engine and ensure our Irvine operations run with peak efficiency. This role is ideal for someone who excels at multitasking and wants to play a vital role in a fast-paced AI startup while maintaining a flexible part-time schedule.

Key Responsibilities Office Operations:

Oversee daily office needs, including vendor management, supply procurement, and maintaining a professional workspace.

Administrative Support:

Manage executive calendars, coordinate local appointments in the Irvine/Riverside area, and assist with travel logistics (e.g., coordinating upcoming trips to Boston).

Financial Tasks:

Support bookkeeping using QuickBooks, assist with payroll processing, and maintain organized records for internal invoices.

Project Coordination:

Assist with specialized outreach campaigns, manage lead lists for business development, and update tracking sheets for creator collaborations.

Communication:

Serve as a professional point of contact for external partners, influencers, and vendors.

Skills & Qualifications Efficiency Expert:

Ability to manage multiple "general tasks" independently and meet deadlines without constant supervision.

Tech Proficiency:

Experience with modern productivity tools (G Suite, Slack) and financial software like QuickBooks .

Communication:

Strong verbal and written skills; comfortable reaching out to leads or coordinating with high-level vendors.

Organization:

Exceptional attention to detail and the ability to keep digital and physical files perfectly organized.

Experience:

1-2+ years in an administrative, office management, or operations role. Why Join Buildable? You'll be working at the ground floor of an AI company redefining software development. This role offers the autonomy to manage office operations your way, a supportive team culture, and the opportunity to grow with us as we scale.

Pay:

$18.00 - $22.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Lake Forest, CA 92630