office manager/bookkeeper

Part-Time Office Manager /

Bookkeeper Painting & Construction Company Fresh Coat Painters of Central Valley Location:

Salida California USA + hybrid remote

Schedule:

Part-Time (15-25 hours/week, flexible)

Compensation:

Based on experience ($20

• 25 per hour)
• ### About Us We are a growing residential and light commercial painting and construction company focused on quality craftsmanship, strong customer relationships, and efficient project execution. We're looking for a reliable, detail-oriented Office Manager / Bookkeeper to help keep our operations running smoothly behind the scenes.
• ### Position Overview This role is responsible for managing day-to-day office operations, handling bookkeeping tasks, and supporting project coordination. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced environment.
• ### Key Responsibilities Bookkeeping & Financial Management
• Manage accounts payable and receivable
• Send invoices and follow up on outstanding payments
• Reconcile bank and credit card statements
• Maintain accurate financial records in QuickBooks (or similar software)
• Assist with payroll processing and contractor payments
• Prepare reports for owner (profit/loss, job costing, etc.) Office Management
• Answer phone calls, emails, and customer inquiries professionally
• Schedule estimates, jobs, and crew calendars
• Maintain customer database (CRM)
• Order office and job materials as needed
• Organize and maintain digital and physical files Project & Operations Support
• Assist with job tracking and scheduling coordination
• Communicate with customers regarding project timelines and updates
• Support permit paperwork and documentation (if applicable)
• Help ensure jobs are properly documented and closed out
• ### Expectations & "Normalities" of the Role
• High attention to detail—accuracy matters in both numbers and communication
• Strong organizational habits—you keep things clean, tracked, and easy to find
• Responsive communication—calls, texts, and emails handled promptly
• Ability to prioritize and manage multiple tasks without constant oversight
• Professional and friendly demeanor with customers and team members
• Willingness to learn and improve systems/processes over time
• Reliability and consistency—you show up and follow through
• ### Qualifications
• Previous bookkeeping and/or office management experience required
• Experience with QuickBooks required
• Proficiency in Microsoft Office / Google Workspace
• Experience in construction, trades, or home services is a plus
• Strong communication and problem-solving skills
• Self-starter with the ability to work independently
• ### Why Join Us
• Flexible schedule
• Growing company with opportunity for long-term role expansion
• Direct impact on business operations and success
• Supportive, team-oriented environment
• We're looking for someone who takes pride in keeping things organized, accurate, and running smoothly—if that's you, we'd love to connect.