Office Administrator

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking, with a passion for maintaining organized workflows and delivering outstanding customer service. This paid position offers an exciting opportunity to grow your administrative skills while contributing to a vibrant workplace. Position Description -

Office Administrator Business Group/Dept:

Administration FLSA:

Non-Exempt Reports To:

Branch Manager Date:

December 15, 2024 Purpose of the Position Oversee and manage daily office operations, ensuring the smooth functioning of administrative tasks. The Office Administrator supports staff, maintains records, and ensures the office environment is organized, efficient, and professional. Essential Position Responsibilities

• Perform general administrative duties, including answering phones, managing emails, and scheduling appointments. Provide support to managers and staff as needed.
• Maintain accurate and organized records, including personnel files, invoices, and company documents. Ensure confidentiality and compliance with company policies.
• Oversee office supplies and equipment, including ordering, inventory management, and maintenance requests. Ensure a clean and professional office environment.
• Act as a point of contact for internal and external communications. Facilitate clear and professional correspondence with clients, vendors, and employees.
• Schedule and coordinate meetings, trainings, and office events. Prepare agendas, materials, and minutes as required.
• Assist with basic accounting tasks, such as processing invoices, managing expense reports, and reconciling petty cash. Collaborate with the finance team as needed.
• Ensure office operations adhere to company policies and procedures. Support HR and management with onboarding processes and compliance-related tasks.
• Address and resolve office-related issues, escalating concerns to supervisors when necessary.
• Support managers and teams with project coordination, ensuring deadlines and goals are met.

Physical activities:

Sitting, typing, and working on a computer for extended periods. Occasionally lifting or moving items weighing up to 20 pounds. Personal Protective Equipment (PPE):

N/A Safety Sensitive:

N/A Travel:

N/A Minimum Education:

HS Diploma.

Preferred Skill Set:

Proven experience in administrative or office support roles. Proficiency in Microsoft Office Suite and office management software. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and manage time effectively. Basic knowledge of accounting principles is a plus. Strong interpersonal skills and a professional demeanor.

Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person