Office Manager/Bookkeeper

Office Manager (Administration & HR Operations)

Employment Type:

Full-Time Position Summary The Office Manager is responsible for overseeing the day-to-day administrative, HR coordination, and office operations at Lone Star Ranch. This role ensures the business runs smoothly by maintaining organized systems, supporting team members, coordinating HR processes, and assisting with basic financial tracking through QuickBooks. This is a highly organized, detail-oriented role focused on execution, communication, and support—not financial strategy. Core ResponsibilitiesAdministrative & Office Operations Oversee daily office operations and administrative workflows Maintain organized digital and physical filing systems Manage vendor contacts, contracts, and documentation Support leadership with reporting, data entry, and operational coordination Ensure all business records are accurate, current, and easily accessible Maintain shared drive organization and document structure HR Coordination & Employee Administration Maintain employee personnel files and documentation Coordinate onboarding process (W-4, I-9, direct deposit, etc.) Track PTO accrual and usage Monitor and track 90-day probationary periods Assist with interview scheduling and hiring coordination Maintain OSHA/safety documentation and compliance files Ensure all employee and contractor documentation is complete and organized Payroll & QuickBooks Support Coordinate payroll submission for W-2 employees Maintain contractor documentation (W-9 collection and tracking) Enter bills, expenses, and basic transactions into QuickBooks Assist with accounts payable processing Reconcile bank and credit card statements monthly Maintain accurate and organized financial records Assist with basic tracking of revenue and expenses Compliance & Documentation Support Organize and maintain documentation for CPA and external partners Track and maintain sales tax documentation Maintain vendor insurance certificates and compliance files Ensure contracts and agreements are properly stored and tracked What This Role Does NOT Do Set company financial strategy Perform advanced accounting or tax work Lead audits or compliance independently Make hiring or termination decisions Design employee benefits programs Negotiate contracts Required Qualifications 2-4 years of administrative, office management, or operations experience Working knowledge of QuickBooks (required) Proficiency in Excel and/or Google Sheets Strong organizational and time management skills High attention to detail and accuracy Ability to manage multiple priorities in a fast-paced environment Ability to handle confidential information with professionalism Preferred (But Not Required) Experience in hospitality, events, or service-based operations Familiarity with payroll systems Basic understanding of sales tax documentation Experience supporting HR or onboarding processes Bilingual (English/Spanish) Performance Metrics Strong administrative support to leadership team Employee/Contractor/Vendor onboarding, documentation and tracking Payroll submitted accurately and on time (100%) Accurate and timely expense entry in QuickBooks Organized and up-to-date vendor and compliance documentation Compensation $60,000+ annually (based on experience) PTO per company policy Position Profile (What Success Looks Like) Highly organized and proactive Strong communicator who follows through Detail-oriented with strong ownership mindset Keeps the office running smoothly without needing constant direction Supports both people (HR) and systems (admin + financial tracking)

Pay:

From $55,000.00 per year

Work Location:

In person