Montessori School Office Manager

Benefits:

Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance About Ladybird Montessori Ladybird Montessori is a thriving Montessori school situated on 14.5 acres in Buda, Texas, serving children from birth through middle school. Our campus includes a working farm and numerous outdoor classroom and play spaces. We are expanding our office team and are now accepting applications for a dedicated and experienced Office Manager. Benefits Health, dental, and vision insurance 15 days of floating PTO Paid holidays: Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year's Day, Good Friday, Memorial Day, and 4th of July Tuition discounts for your children, if applicable Room for upward mobility for fast learners who take initiative and grow into additional administrative responsibilities Please note: This position works year-round, including during teacher holidays. Requirements Must be at least 25 years of age Fingerprint background check required CPR/First Aid Certified High School Diploma or GED required; Bachelor's degree preferred Minimum two years of administrative experience in a school, childcare, or similar setting, with 3 professional references who can confirm that experience Background knowledge of DFPS Minimum Standards with ability to demonstrate that knowledge during the interview process Proficient with Windows operating systems and Google Workspace (Docs, Sheets, Calendar, etc.) Confident creating and maintaining a variety of spreadsheets — spreadsheet creation will be part of the interview process Experience working with children ages 8 weeks-15 years; this position serves as a backup substitute in emergency situations Must be friendly, outgoing, and skilled at working with a wide range of people Must be a self-starter, strong problem-solver, and possess excellent time management skills Proficient operating a copy machine, laminator, and other office equipment, including basic troubleshooting Must be prepared for a working interview that includes completing real office tasks Key Responsibilities Oversee all DFPS Minimum Standards compliance, conduct daily grounds checks, coordinate with the Groundskeeper, and ensure the school consistently exceeds inspection standards with zero infractions.

DFPS Compliance:

Maintain the school supply inventory and place orders for delivery or coordinate with the Director for items that must be purchased in person.

Supplies & Inventory:

Manage the school's Google Calendars (events, time-off requests, staff birthdays, etc.), send timely reminders to staff and parents, and produce a monthly events newsletter in collaboration with the Staffing Coordinator.

Calendars & Communications:

Create and maintain organized files for student and staff records, ensuring accuracy and timeliness. The Admissions Director assists, but this role provides final oversight.

Student & Staff Records:

Quickly learn and maintain proficiency in platforms including Transparent Classroom, ADP Time, Brightwheel, Canva, and ADP. Periodically review the work of other office staff for accuracy and timeliness.

Technology & Apps:

Manage the daily staffing schedule and ensure all shifts are covered. A work phone is provided; some coordination may occur outside of standard hours.

Staffing Schedule:

Monitor employee hours in ADP, track tardiness, absences, and unapproved overtime, and notify the Head of School when intervention may be needed.

Timekeeping & HR Support:

Assist the Head of School in planning, organizing, and executing school fundraisers and events, leading a team of office staff, volunteers, and interns.

Events & Fundraising:

Provide oversight and support to the Admissions Director, Nature Coordinator/Groundskeeper, Office Assistant/Floater, parent volunteers, and interns.

Office Supervision:

Manage a high volume of email, phone, and in-person correspondence in a timely and professional manner.

Communications:

Help maintain a clean and organized office environment, including sweeping, vacuuming, trash removal, and maintaining the staff bathroom. A weekend cleaning crew and Office Assistant also contribute.

Light Housekeeping:

Schedule & Flexibility Standard hours are Monday-Friday, 7:00 AM-3:30 PM. However, flexible availability is essential.

This position may require:

Covering shifts between 7:00 AM-6:00 PM if a staff member calls in and no other coverage is available Occasional evenings or weekends for events, professional development, parent nights, or project deadlines This is a salaried position. Strong time management is essential — work must be completed regardless of how long it takes. Please only apply if you have a demonstrated track record of managing competing priorities effectively. We look forward to meeting you!