Office Administrator

Job Summary We are seeking a highly organized and proactive Office Administrator to join our team. In this role, you will oversee daily office operations, support bookkeeping and HR functions, and help maintain a smooth and efficient workplace. You'll play a key role in coordinating logistics, managing invoices, supporting leadership, and ensuring all administrative processes run seamlessly. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. Key Responsibilities Manage bookkeeping tasks, including invoicing, expense tracking, and reconciliations Organize and track freelance invoices and payments Support project and installation invoicing to ensure accurate billing Assist with HR and onboarding processes, including maintaining employee records Provide comprehensive administrative support to leadership and team members Coordinate logistics for projects, installations, and internal operations Manage scheduling and calendars for leadership and staff Handle general office operations, communications, and document management Maintain organized filing systems and ensure efficient record-keeping Track expenses and assist with basic budgeting Qualifications Proven experience in office administration, bookkeeping, or similar role Working knowledge of QuickBooks Familiarity with HR processes and onboarding Strong organizational and multitasking skills Excellent communication and professional phone etiquette Proficiency in Google Workspace Ability to work independently and handle confidential information Preferred Qualifications Experience with payroll processing Experience coordinating logistics or project-based work Experience supporting leadership or executives Background in a fast-paced or small business environment

Pay:

$22.88 - $27.55 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person