Office Manager & Showroom Sales Support

Office Manager & Showroom Sales Support Corpus Christi, TX Job Details Full-time 1 day ago Benefits Profit sharing Wellness program Commuter assistance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Parental leave Vision insurance Employee discount Life insurance Prescription drug insurance Qualifications Vendor relationship building Space allocation Employee onboarding Accounts receivable Report writing Customer relationship building Phone communication Workflow management (operations management method) Basic math Data analysis skills Filing English Research Mid-level Customer inquiry handling Administrative experience Team development Hiring Invoice payment processing Team management Task prioritization Vendor relationship management Recruiting Contracts Vendor contract management Maintenance management Productivity software Office management 1 year Phone call management Onboarding process management Leadership Communication skills Overseeing training Performance evaluation Full Job Description Hajoca Corporation is one of the country's largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of "Service, Integrity, Reliability," and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths; a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future. Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers (PCs), is run by the Profit Center Manager as if it were their own small business. A typical Profit Center is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under unique trade names and offer a customized business approach, honoring what's special about each local marketplace. Moore Supply Company is one of those trade names and is looking for an Office Manager & Showroom Sales Support at their Corpus Christi, TX location. Are you an organized and detail-oriented leader? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we'd like you to join our team as an Office Manager & Showroom Sales Support. About the

Role:

You will: Manage a team of administrative employees and their activities ensuring smooth and efficient support of all profit center administrative duties. Recruit, hire and train a team of administrative personnel. Set clear performance expectations and goals for teammates and conduct regular performance evaluations to assess progress and provide feedback. Act as a point of contact with other profit center service departments to quickly and accurately resolve issues. Manage contracts, relationships and accounts payable for all vendor services, including cleaning, landscaping, maintenance and other utilities. Manage accounts receivable for the Profit Center including payments on credit accounts and all cash sales transactions. Conduct onboarding tasks with all new teammates including, new hire paperwork, I9 completion, onboarding benefits, systems, and processes. Develop and maintain administrative workflow of the business. Analyze space planning needs and physical layout options to ensure continued maximum effective use of office space. Provide overall supervision to all building maintenance and improvement projects. Coordinate all purchasing efforts for office supplies, materials, and equipment. Prepare presentations, reports and correspondence for internal and external distribution. Manage the accurate and timely processing of all invoices for payment; communicating with vendors, Profit Centers, and departments as needed. Answer incoming phone calls and transfer all calls to the appropriate employees as necessary. Investigate, resolve and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner. Oversee and directly assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying. Successfully complete required safety and compliance training programs as assigned. Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

About You:

5+ years' experience in a customer service, accounts receivable, accounts payable or similar role 1+ year of leadership experience. Knowledge of basic accounts receivable/payable bookkeeping practices and terms Our ideal candidate will also: Possess leadership qualities and be viewed as a leader. Have experience promoting a productive and positive team environment, coaching staff to do their best work. Effectively use Microsoft Office software to communicate via email, to review reports and documents. Demonstrate outstanding customer service and interpersonal communication skills. Possess a high level of accuracy and attention to detail. Be able to build and maintain a positive working relationship with customers, vendors, and co-workers. Be able to research, analyze data, and solve problems. Be able to prioritize work projects and multi-task. Read, write, speak, and understand English. Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals. Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments. The benefits of working with us: Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers: Full-time benefits (for team members working 30 or more hours per week): Medical, dental, vision, and prescription coverage Accident, Hospital Indemnity, and critical care coverage Life insurance and Long Term Disability Pre-tax accounts for healthcare, dependent care, and commuter benefits Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law) Paid pregnancy and parental leave Paid day of community service Full-time and part-time benefits: 401(k) Retirement cash account with company contributions Targeted training programs focused on your personal and professional growth Company wellness program Employee discounts College tuition benefits Please note that benefit offerings may differ for teammates covered under a collective bargaining agreement or employed through an intern program. EEOC Statement Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability. Background Screening Statement We are a drug free workplace. Employment is contingent upon pre-employment drug screening, and successful completion of a criminal background investigation subject to any federal, state and local laws.