The Office Administrator provides comprehensive administrative, communications, and facilities coordination support to St. Luke United Methodist Church. This position serves as the backbone of daily operations, ensuring the church office runs smoothly and efficiently while supporting the ministries and mission of the congregation. Combining the responsibilities of church secretary and operations coordinator, this role is central to the life of the church. The position requires demonstrated expertise in digital communications platforms, strong organizational skills, attention to detail, discretion, and the ability to manage confidential information and multiple responsibilities simultaneously. Office Management Maintain regular office hours. Serve as the first point of contact for visitors, members, vendors, and community inquiries. Answer and direct phone calls, emails, and correspondence. Accept and manage deliveries, including packages, flowers (eg. funeral arrangements), and supplies. Coordinate office supply inventory and equipment maintenance. Communications & Worship Support Prepare and format weekly worship bulletins in coordination with the pastor and worship leaders. Coordinate worship materials with the pastor and ministry leaders. Prepare and manage worship slides and projection materials from the weekly bulletin. Design and distribute newsletters (print and digital). Create and edit graphics and communication materials using Canva or similar design platforms. Maintain and update church social media platforms, including Facebook. Maintain and update the church website, as assigned. Manage email distribution lists and digital communications. Coordinate communications for seasonal worship services and special events (e.g., Advent, Lent, Holy Week). Records Management Maintain accurate and current membership records. Maintain sacramental records, including baptisms, weddings, and funerals. Maintain worship and Sunday School attendance records. Maintain Care Connection list. File and archive church documents in accordance with established policies. Maintain confidentiality of all membership and sacramental information.
- Serve as administrator for the church's online Ministry Safe training and compliance platform, maintaining accurate certification records and monitoring training status for staff and volunteers.
Provides year-end reporting of membership and attendance statistics to the Horizon Texas Conference. Works with the Bookkeeper to report financial data to the Horizon Texas Conference. Assists the Staff-Parish Relations Committee in filing the annual evaluation of the pastor to the district office. Financial Responsibilities Works with the Finance Committee to ensure Sunday's offering is counted and deposited on Monday. Distributes money to Haltom City residents who need assistance with utility bills from the Pastor's Fund. Receive, review, and process invoices. Facilities & Calendar Coordination Maintain the master church calendar. Coordinate building usage with ministry leaders and outside groups. Ensure accurate scheduling of worship services, meetings, and events. Building Systems Coordination Adjust and program thermostats to align with scheduled building use. Schedule required inspections (fire alarms, boiler systems, safety inspections, etc.). Maintain documentation of inspections and compliance records. Serve as administrative liaison to the Board of Trustees regarding building-related matters. Communicate with vendors and service providers as directed. Qualifications Ability to maintain strict confidentiality. Strong written and verbal communication skills. Preferred Experience in a church or nonprofit setting. Familiarity with United Methodist Church structure and reporting requirements. Experience managing building scheduling or facilities coordination. Working knowledge of Facebook and social media platforms. Technology & Software Expertise Strong working knowledge of Canva or other related apps for design and publication. Working knowledge of Facebook and social media management tools. Proficiency in Microsoft Office and/or Google Workspace. Ability to update membership records using online software (Tithely.com) Knowledge, Skills & Abilities Warm, welcoming, and professional presence. High attention to detail and accuracy. Strong organizational and time-management skills. Ability to multitask and manage competing priorities. Demonstrated discretion and commitment to confidentiality. Collaborative spirit and ability to work effectively with staff and volunteer leaders. Ability to work independently with minimal supervision. Comfort navigating seasonal workflow intensity (e.g., Advent, Lent, Charge Conference, special services). Discretion and confidentiality in handling financial, personnel, and pastoral information. Physical Requirements Ability to sit and work at a computer for extended periods. Ability to operate standard office equipment. Ability to lift and carry deliveries, floral arrangements, and office supplies. Ability to move deliveries within the church building as needed. Ability to assist visitors, maintenance workers, and inspectors to navigate the building as needed. Confidentiality This position requires strict confidentiality regarding financial records, personnel matters, and sensitive pastoral communications. Breach of confidentiality may result in disciplinary action up to and including termination. Employment Requirements Background check required. Must comply with church policies, including financial procedures and Ministry Safe policies.
Pay:
$22.98
00 per hour
Work Location:
In person Office Administrator 4.6 4.6 out of 5 stars 3200 Denton Highway, Haltom City, TX 76117 $22.98
- $30.00 an hour
- Part-time St. Luke United Methodist Church 10 reviews $22.98
- $30.00 an hour
- Part-time The Office Administrator provides comprehensive administrative, communications, and facilities coordination support to St.
Luke United Methodist Church. This position serves as the backbone of daily operations, ensuring the church office runs smoothly and efficiently while supporting the ministries and mission of the congregation. Combining the responsibilities of church secretary and operations coordinator, this role is central to the life of the church. The position requires demonstrated expertise in digital communications platforms, strong organizational skills, attention to detail, discretion, and the ability to manage confidential information and multiple responsibilities simultaneously. Office Management Maintain regular office hours. Serve as the first point of contact for visitors, members, vendors, and community inquiries. Answer and direct phone calls, emails, and correspondence. Accept and manage deliveries, including packages, flowers (eg. funeral arrangements), and supplies. Coordinate office supply inventory and equipment maintenance. Communications & Worship Support Prepare and format weekly worship bulletins in coordination with the pastor and worship leaders. Coordinate worship materials with the pastor and ministry leaders. Prepare and manage worship slides and projection materials from the weekly bulletin. Design and distribute newsletters (print and digital). Create and edit graphics and communication materials using Canva or similar design platforms. Maintain and update church social media platforms, including Facebook. Maintain and update the church website, as assigned. Manage email distribution lists and digital communications. Coordinate communications for seasonal worship services and special events (e.g., Advent, Lent, Holy Week). Records Management Maintain accurate and current membership records. Maintain sacramental records, including baptisms, weddings, and funerals. Maintain worship and Sunday School attendance records. Maintain Care Connection list. File and archive church documents in accordance with established policies. Maintain confidentiality of all membership and sacramental information.
- Serve as administrator for the church's online Ministry Safe training and compliance platform, maintaining accurate certification records and monitoring training status for staff and volunteers.
Provides year-end reporting of membership and attendance statistics to the Horizon Texas Conference. Works with the Bookkeeper to report financial data to the Horizon Texas Conference. Assists the Staff-Parish Relations Committee in filing the annual evaluation of the pastor to the district office. Financial Responsibilities Works with the Finance Committee to ensure Sunday's offering is counted and deposited on Monday. Distributes money to Haltom City residents who need assistance with utility bills from the Pastor's Fund. Receive, review, and process invoices. Facilities & Calendar Coordination Maintain the master church calendar. Coordinate building usage with ministry leaders and outside groups. Ensure accurate scheduling of worship services, meetings, and events. Building Systems Coordination Adjust and program thermostats to align with scheduled building use. Schedule required inspections (fire alarms, boiler systems, safety inspections, etc.). Maintain documentation of inspections and compliance records. Serve as administrative liaison to the Board of Trustees regarding building-related matters. Communicate with vendors and service providers as directed. Qualifications Ability to maintain strict confidentiality. Strong written and verbal communication skills. Preferred Experience in a church or nonprofit setting. Familiarity with United Methodist Church structure and reporting requirements. Experience managing building scheduling or facilities coordination. Working knowledge of Facebook and social media platforms. Technology & Software Expertise Strong working knowledge of Canva or other related apps for design and publication. Working knowledge of Facebook and social media management tools. Proficiency in Microsoft Office and/or Google Workspace. Ability to update membership records using online software (Tithely.com) Knowledge, Skills & Abilities Warm, welcoming, and professional presence. High attention to detail and accuracy. Strong organizational and time-management skills. Ability to multitask and manage competing priorities. Demonstrated discretion and commitment to confidentiality. Collaborative spirit and ability to work effectively with staff and volunteer leaders. Ability to work independently with minimal supervision. Comfort navigating seasonal workflow intensity (e.g., Advent, Lent, Charge Conference, special services). Discretion and confidentiality in handling financial, personnel, and pastoral information. Physical Requirements Ability to sit and work at a computer for extended periods. Ability to operate standard office equipment. Ability to lift and carry deliveries, floral arrangements, and office supplies. Ability to move deliveries within the church building as needed. Ability to assist visitors, maintenance workers, and inspectors to navigate the building as needed. Confidentiality This position requires strict confidentiality regarding financial records, personnel matters, and sensitive pastoral communications. Breach of confidentiality may result in disciplinary action up to and including termination. Employment Requirements Background check required. Must comply with church policies, including financial procedures and Ministry Safe policies.
Pay:
$22.98
00 per hour
Work Location:
In person
