Office Administrator

Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and exceptional organizational skills will help manage administrative tasks, coordinate schedules, oversee vendor relationships, and support team members across various departments. This position offers an exciting opportunity to lead office management initiatives, contribute to event planning, and foster a productive work environment. If you thrive in a fast-paced setting and excel at multitasking with a positive attitude, this role is perfect for you! Responsibilities Manage daily office operations to ensure a seamless workflow, including front desk duties and multi-line phone system management Oversee calendar management and schedule appointments for staff and leadership, coordinating meetings and events with precision Supervise administrative staff and coordinate training & development programs to enhance team performance Handle vendor management by negotiating contracts, processing invoices, and maintaining strong professional relationships Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing using QuickBooks or similar software Maintain accurate bookkeeping records, manage filing systems, and ensure compliance with office policies and procedures Organize company events, meetings, and conferences to foster team engagement and boost morale Requirements Proven experience in office administration or office management roles with a strong background in clerical tasks and organizational skills Demonstrated supervising experience with the ability to lead teams effectively Proficiency in QuickBooks for bookkeeping, payroll processing, and budgeting tasks Excellent communication skills with professional phone etiquette and customer service orientation Strong scheduling management abilities to coordinate multiple calendars efficiently Knowledge of human resources practices including onboarding, training & development, and employee relations Experience managing vendor relationships and negotiating contracts to optimize office resources Familiarity with medical office management or healthcare settings is a plus but not required Ability to handle sensitive information discreetly while maintaining high levels of accuracy in filing and record-keeping Join us as an Office Administrator where your proactive approach will empower our team's success! We value energetic professionals who are eager to make a positive impact every day. This paid position offers the chance to develop your skills further while contributing to a vibrant workplace environment.

Pay:

$15.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person