Office Manager/Administrator

Office Manager/Administrator Drive Tech

ADAS - 1.0

Spring, TX Job Details Full-time $24 - $38 an hour 5 hours ago Benefits Paid time off Qualifications Performance dashboard reports ADAS Employee onboarding Accounting systems Microsoft Excel Financial data reconciliation Microsoft Outlook Vendor management Phone communication Workflow management (operations management method) Dashboard creation Filing Process improvement Data reporting Purchase order management Improving operational efficiency Customer inquiry handling Administrative experience Personnel records management Dispatching Invoice payment processing Financial record maintenance QuickBooks Microsoft Teams Clerical experience Deposits Office management Phone call management Senior level Onboarding process management Communication skills Payroll processing Full Job Description Office Manager /

Administrator Location:

Spring, TX Company:

Drive Tech ADAS About the

Company:

Drive Tech is your trusted ADAS repair experts in Texas. We're passionate about Advanced Driver Assistance Systems and committed to your safety on the road. Our team travels across the Lone Star State, providing top-notch ADAS calibration, diagnostics, and repairs. We treat our staff like family, ensuring they deliver exceptional care for your vehicle's safety features. From collision avoidance to lane departure warnings, we understand the critical role of ADAS in preventing accidents. At Drive Tech, safety is our top priority. We're looking for a professional, detail-oriented Office Manager / Administrator to oversee our daily office operations, support field service coordination, and handle administrative, accounting, and compliance duties. If you thrive in a fast-paced, service-driven environment and enjoy keeping things organized, we'd love to hear from you.

Key Responsibilities:

Administrative & Office Operations:

Manage daily office workflow, ensuring an organized, professional, and efficient environment. Oversee office supplies, vendor accounts, utilities. Maintain electronic and paper filing systems, including estimates, work orders, vehicle calibration reports, and invoices. Handle company correspondence, phone calls, and email inquiries.

Scheduling & Coordination:

Support dispatch and scheduling of technicians for calibrations. Ensure accurate completion and submission of service documentation and forms. Maintain up-to-date customer, vendor, and technician contacts.

Accounting & Financial Support:

Process and track vendor invoices, purchase orders, and expense reports. Reconcile company credit card statements and employee reimbursements.

Handle Accounts Receivable tasks:

Generate and send invoices through FieldPulse. Track payment status and follow up with customers on outstanding balances. Maintain aging reports and communicate regularly with management on collections. Assist with cash receipts, deposits, and monthly revenue reconciliation.

HR & Payroll Support:

Assist with onboarding new employees and maintaining personnel files. Track attendance, timecards, and expense reports for payroll processing. Maintain compliance documentation for safety, training, and insurance records.

Reporting & Communication:

Support the market managers with weekly and monthly administrative reports. Prepare summary dashboards or KPI reports from FieldPulse or accounting data. Coordinate between field, office, and management teams to ensure smooth operations.

Qualifications & Skills:

Required:

5+ years of office management or administrative experience (preferably in service, or field operations). Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, OneNote, Teams). Familiarity with bookkeeping or accounting software (QuickBooks, FieldPulse, or similar). Excellent written and verbal communication skills.

Preferred:

Experience with Accounts Receivable, billing, and collections. Knowledge of preventive maintenance workflows or dispatch scheduling. Experience working with hospitals, stadiums, or commercial clients a plus.

What You Bring:

A proactive, dependable attitude with a strong sense of ownership. Commitment to accuracy and process improvement. The ability to collaborate with technicians, warehouse staff, and management effectively. A customer-service mindset and professionalism in communication.

Compensation & Benefits:

Salary:

$24 - $38 / hour, depending on experience.

Benefits:

Paid time off, company health contribution, and performance-based incentives. Full-time position, Monday-Friday, 8:00 AM - 5:00 PM, based in Houston.

About Drive Tech ADAS:

Drive Tech is your trusted ADAS repair experts in Texas. We're passionate about Advanced Driver Assistance Systems and committed to your safety on the road. Our team travels across the Lone Star State, providing top-notch ADAS calibration, diagnostics, and repairs. We treat our staff like family, ensuring they deliver exceptional care for your vehicle's safety features. From collision avoidance to lane departure warnings, we understand the critical role of ADAS in preventing accidents. At Drive Tech, your safety is our priority. Choose us for expert ADAS services, and let's make Texas roads safer, one vehicle at a time.