Office Manager / Project Administrator

Office Manager / Project Administrator Corona Construction LLC Provo, UT Job Details Full-time $24 - $30 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Paid sick time Qualifications Project team coordination Accounting systems Construction subcontractor management Microsoft Excel Microsoft Outlook Supplier management Construction schedule coordination Mid-level Client invoicing Schedule management Proposal writing Construction document control QuickBooks Contracts Construction administrative experience Office management Construction documentation Communication skills Payroll processing Permitting phase involvement File organization Progress tracking (project management tasks) Working on construction estimation projects

Full Job Description Position Overview:

This role is responsible for managing office operations and supporting active construction projects. You will be working directly with ownership, field crews, subcontractors, and clients to keep jobs organized, documented, and moving forward.

Key Responsibilities:

Manage daily office operations and communication (calls, emails, scheduling) Prepare and track estimates, proposals, and project documentation Handle invoicing, accounts payable/receivable, and lien documentation Collect and manage subcontractor paperwork (W-9s, COIs, contracts, licenses) Assist with project coordination, scheduling, and progress tracking Organize and maintain job files, permits, and compliance documents Support bank draw processes (collecting invoices, photos, and documentation) Coordinate with suppliers, subcontractors, and clients Assist with payroll and internal tracking as needed Requirements (Must Have): Prior experience in a construction office or project admin role Strong understanding of construction workflows and documentation Experience handling subcontractor compliance (COIs, W-9s, contracts) Familiar with invoicing, job costing, and basic bookkeeping Proficient in Microsoft Office (Excel, Word, Outlook) Highly organized, detail-oriented, and able to manage multiple projects Strong communication skills and ability to work in a fast-paced environment Preferred (Strongly Considered): Experience with QuickBooks or similar accounting software Familiarity with construction scheduling and project tracking Experience working with GCs, subs, and permitting processes

Compensation:

Pay:

$24 - $30/hr (DOE) Benefits available after 90 days (PTO, sick pay, health, dental & vision) Opportunity for long-term growth with a growing company

Who We're Looking For:

Someone who can step in and take ownership of the office side of the business, organized, reliable, and already understands how construction projects are run from start to finish.

Job Type:

Full-time Pay:

$24.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person