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Office Manager Automotive

Job

Dogwood Automotive of Winchester; Volvo, Mazda, Volkswagen

Winchester, VA (In Person)

$85,000 Salary, Full-Time

Posted 2 weeks ago (Updated 1 week ago) • Actively hiring

Expires 6/26/2026

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Job Description

Overview Join the Dogwood Automotive (Volkswagen, Mazda, Volvo) team as an Office Manager, where you will be the heartbeat of daily operations, ensuring a smooth and efficient workplace environment. You will oversee the accounting staff, manage daily financial transactions, ensure compliance with franchise and legal standards, and partner closely with the General Manager. Your energy and organizational prowess will drive productivity and foster a positive atmosphere within our automotive dealership. We are seeking a proactive, detail-oriented professional ready to take charge and make a meaningful impact every day. What You'll Do (Key Responsibilities)
Financial Oversight:
Manage daily cash flow, review financial statements, and prepare accurate monthly/annual financial forecasts for the executive team and manufacturer.
Team Leadership:
Supervise, train, and mentor our office administrative team (including title clerks, accounts payable/receivable, and receptionists).
Dealership Accounting:
Oversee car deal costing, commission calculations, journal entries, bank reconciliations, and floor plan management.
Compliance & HR Support:
Ensure compliance with local, state, and federal regulations. Assist with onboarding paperwork, payroll processing, and benefits administration as needed.
Process Improvement:
Continuously audit and refine office workflows to maximize efficiency and reduce errors. What We're Looking For (Qualifications)
Experience:
Minimum of 3-5 years of experience as an Automotive Dealership Office Manager or Assistant Controller (Required).
Software Savvy:
Deep proficiency with automotive DMS platforms like CDK and Microsoft Excel or Google Sheets.
Leadership Skills:
Proven track record of managing and motivating a diverse administrative team. Sharp Eye for
Detail:
Ability to spot accounting discrepancies quickly and resolve them efficiently in a fast-paced environment.
Education:
Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is preferred, but equivalent automotive experience speaks volumes.
Pay:
$75,000.00 - $95,000.00 per year
Work Location:
In person