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Office Administrator
Job
Island Excavating Corp.
Grand Isle, VT (In Person)
$54,080 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This position offers a fantastic opportunity for someone with strong administrative skills, office management experience, and a passion for delivering outstanding customer service. If you're ready to take charge of an engaging office environment and make a real impact, we want to hear from you! Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly. Oversee calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace and Microsoft Office. Perform data entry, filing, and proofreading tasks to maintain accurate records and ensure document quality. Utilize computer skills including Microsoft Office Suite, Google Workspace, Wordperfect and Sage (formerly Peachtree) Accounting for Construction for bookkeeping, invoicing, and administrative tasks. Coordinate office management duties such as supply ordering, maintaining cleanliness, organizing files, and supporting clerical functions like typing and document preparation with a keen attention to detail. Strong organizational skills with the ability to multitask efficiently in a fast-paced environment. Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry software. Experience with Sage (formerly Peachtree) Accounting for Construction or similar bookkeeping tools is highly desirable. Project assistance preparing contracts and change orders with great attention to detail and accuracy, prepare submittals, obtain dig safe permits, seek pricing from vendors and subcontractors, organize job files. Submit payroll to payroll service, post payroll to general ledger. Human resource duties including log employee vacation/sick/personal time off, health insurance, labor law postings, and retirement plan. Maintain company vehicle and equipment registrations, inspections, permits and log equipment/vehicle repairs. Join us in creating an organized, efficient workspace where your skills can shine! This paid position offers an exciting chance to develop your career while supporting a vibrant team committed to excellence in office operations.