Office Administrator

Office Administrator Reports to: Plant Manager Nanak Foods is seeking an individual to support our management team with the office /HR operations at our manufacturing facility located in Bellingham . We are looking for a dynamic person with a high level of professionalism, who is a self-starter and looking to take their career to the next level.

Essential Skills and Responsibilities:

Administrative Support

• Assisting management with the daily operation in the office, taking meeting minutes, organizing and maintaining documents
• Monitoring and responding to emails regularly and in a timely manner
• Creating and maintaining spreadsheets
• Updating, managing and maintaining product inventory on the company's inventory platform
• Building and maintaining relationships with vendors
• Following up with suppliers and mailing cheques to vendors in a timely manner
• Taking phone calls and managing the day-to-day administrative tasks
• Filing, organizing and maintaining all documents, with supporting backup copies
• Coordinating with the Head Office team on a daily basis for various administrative and operational tasks
• Sending accurate and completed documents to the Head Office on a regular basis
• Other administrative tasks will be assigned, as required HR Support
• Carry out HR duties involving managing job postings, applicant screening, scheduling interviews, on-boarding, off-boarding, etc.
• Working with the offsite HR team for various employee-related functions
• Monitoring and managing employee timecards on a regular basis and in a timely manner, for bi-weekly payroll
• Maintain accurate employee records and HR databases.
• Assist with recruitment activities, including posting jobs, screening resumes, scheduling interviews, and conducting reference checks. Coordinate employee onboarding/ orientation programs and training activities.
• Support benefits administration, vacation tracking, and leave management.
• Assist with payroll preparation and timekeeping records.
• Ensure compliance with employment standards, company policies, and workplace regulations.

Key Skills Strong organizational and time-management skills. Excellent verbal and written communication. Attention to detail and accuracy. Ability to handle confidential information professionally. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong interpersonal and customer service skills. Ability to multitask and meet deadlines in a fast-paced environment. Key Strengths Highly organized and detail oriented. Dependable and proactive. Strong problem-solving abilities. Team-oriented with excellent relationship-building skills. Adaptable and able to manage changing priorities effectively.

Qualifications and Requirements:

• A diploma in Office Administration or related discipline is preferred
• 3 or more years of experience in administrative/HR function is preferred
• Experience in inventory management is preferred
• Strong customer service skills are preferred
• Strong mathematical skills are preferred
• Extreme proficiency in Microsoft Office- Word, Excel and Outlook
• Excellent attention to detail and accuracy in data entry with problem-solving skills.
• Ability to work in a fast-paced, multi-demand environment.
• Strong written and verbal communication skills
• Ability to work well with others.
• Strong organizational skills, the ability to establish priorities with attention to detail, and work without direct supervision What we offer
• Competitive Pay
• Extended Health and Dental Benefits
• Paid Time Off

Paid Statutory Holidays Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Education:

High school or equivalent (Preferred)

Experience:

Inventory control: 1 year (Required) Administrative assistant: 2 years (Required)

Work Location:

In person