Office Manager

Job Description:

Office Manager Divergent Physical Therapy is seeking a highly organized, professional, and experienced Office Manager to lead our administrative and operational functions in Bellingham. At a

Glance Role Type:

Part-time (10-20 hours per week) Independent Contractors welcome to apply.

Schedule:

Between 11AM-4PM, Mon-Fri, specific hours based on clinic needs

Compensation:

$25.00/hour

Location:

1433 N State St, Bellingham, WA. Primary Responsibilities1. Practice & Operations Management .

Patient Experience:

Ensure the front desk operation maintains a warm, professional first point of contact, managing scheduling, appointment flow, and patient intake processes.

Records & EMR:

Assist Physical Therapist with Electronic Medical Record (EMR) intake and maintenance processes, ensuring accurate and timely chart management and reporting to meet insurance requirements. 2.

Financial & Compliance Oversight Accounting:

Manage monthly QuickBooks reconciliations, generate Profit and Loss (P&L) statements, and coordinate quarterly tax filings.

Billing & Insurance:

Coordinate insurance and billing processes with billing partners, track accounts receivable, and manage payor contracting documentation.

Regulatory Compliance:

Ensure all patient documentation meets HIPAA standards and adhere to the Employee Code of Conduct and relevant labor laws.

Compensation & Growth Breaks:

Entitled to one 15-minute paid rest break every 4 hours and a 30-minute unpaid meal break if a shift is four or more hours

Pay Structure:

Paid bi-weekly via direct deposit (as employee) or paper check (as contractor)

Review Process:

Formal performance review following an initial probationary period, with quarterly performance reviews thereafter.

Growth Opportunities:

Extra bonuses for doing a really good job.

Requirements & Compliance Experience:

Office Management or Administrative work experience preferred

Skills:

Ability to manage schedules, multitask, problem-solve, and lead a small team.

Onboarding:

Offer is contingent upon signing a HIPAA compliance agreement and adhering to the Employee Code of Conduct handbook.

Location Requirement:

This is an on-site position at the Bellingham clinic.

Pay:

$25.00 per hour

Benefits:

Flexible schedule

Language:

English (Required) Shift availability: Day Shift (Required)

Work Location:

In person