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Office Manager
Job
Confidential
Clarkston, WA (In Person)
$54,080 Salary, Full-Time
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Job Description
We are currently looking for an Office Manager who is a master administrator—someone who can embody our commitment to excellence by owning the office, ensuring our field teams stay on schedule, and bringing professional discipline to our finances and operational processes. Core Responsibilities
Office Operations:
Keep the office running smoothly— organize records (digital/physical), contract and document control, supply management, and vendor coordination.Scheduling & Dispatch:
Build and manage calendars for field teams; coordinate client appointments and site visits; communicate changes quickly; track deadlines and milestones to keep jobs on time.Financial Administration:
Oversee invoicing, AP/AR, collections, and vendor payments; run monthly/quarterly reports; support budgeting, job-cost tracking, and cash‑flow hygiene.Payroll & Compliance:
Process payroll accurately and on time; support tax and labor compliance; coordinate with external accountants for filings and year-end.Procurement & Inventory:
Order and track parts and materials; support office and field equipment readiness; manage inventory counts and reorder points.Communication Hub:
Serve as the first point of contact for customers, vendors, and the field; draft proposals, basic reports, and presentations.Process Improvement:
Build SOPs, tighten handoffs, and use metrics to improve utilization, cycle time, WIP visibility, and collection speed. Must‑Have Qualifications (Deal‑Breakers)- 3-5+ years managing office administration and scheduling/dispatch
- Hands‑on bookkeeping (invoicing, AP/AR, vendor management) and payroll ownership; comfort working with an external CPA for month/quarter/year‑end.
Software:
Advanced Excel (lookups/pivots), QuickBooks (or similar), and Microsoft 365; strong grasp of job calendars/dispatch toolsProcess Builder:
Demonstrated success creating SOPs/checklists to reduce errors, accelerate billing, and improve on‑time completion.Work Setting:
On‑site daily; valid driver's license; ability to handle light lifting (up to ~50 lbs) when staging parts/equipment. Nice to Have- General contracting experience (estimating admin, change order tracking, sub/vendor coordination, permitting workflows).
- Familiarity with field service/construction job‑costing and reporting.
- Experience organizing parts rooms and implementing inventory controls (min/max, reorder). Compensation & Benefits
- Base salary: $24-$28 per hour (DOE)