Office Manager

Office Manager DCI Engineers

• 3.9 Spokane, WA Job Details $27
• $35 an hour 1 day ago Benefits Commuter assistance Paid parental leave AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance 401(k) Cell phone reimbursement Parental leave Vision insurance 401(k) matching Qualifications Employee onboarding Accounts receivable Report writing Operations management Vendor management Inventory management Event coordination Writing skills Greeting customers Content editing Construction management software Mid-level Administrative experience Invoice payment processing Task prioritization Legal research Vendor relationship management Organizational skills Contracts CRM system proficiency Productivity software Office management Document management Onboarding process management Travel scheduling File organization Time management Full Job Description DCI Engineers•Spokane Join DCI Engineers in our Spokane, WA office as an Office Manager and play a key role in keeping our office and project teams running smoothly.

From supporting project proposals to managing office operations, you'll gain valuable exposure to engineering projects while contributing to a collaborative and dynamic team.

What You'll Do:

As an Office Manager , you will provide essential support to ensure the smooth operation of the office and assist project teams: Serve as the first point of contact to greet visitors. Provide administrative support such as document management, proofreading, and invoice processing. Assist engineers with organizing project files, including downloading and properly filing documents. Assist engineers with the preparation of project proposals. Assist engineers with project-related tasks, such as report and presentation preparation. Manage office supply inventory, vendor relationships, and service scheduling. Assist with new hire onboarding in coordination with HR and IT. Manage office transit options. Plan and execute office events, including employee recognition. Handle mail, shipping, and office cleanliness. Arrange travel for staff as requested. Assist with accounts receivable (A/R) tracking and overdue collections. Work with DCI's legal team to complete research, prepare letters, revise contracts, etc.

What You Bring:

To succeed as an Office Manager , you should bring the following skills and experience: Prior office management experience; prior experience working in the construction, architecture, or engineering industries preferred. Professional demeanor and ability to represent the company. Proficiency in MS Office Suite, Bluebeam, PowerPoint, and general office technology. Basic understanding of accounting and invoicing principles/procedures. Familiarity or prior experience with Deltek Vantagepoint CRM or other construction project management software preferred. Excellent writing and editing skills. Ability to anticipate office staff needs and resolve problems. Detail-oriented with the ability to handle sensitive and confidential information. Superior organization and time management skills with the ability to self-prioritize tasks.

Why DCI Engineers:

At DCI Engineers, you'll find more than just a job

• you'll join a team that values collaboration, innovation, and a strong culture.

With 20+ offices across the United States and 35+ years of experience , we've built a firm that challenges employees to step outside the box, provide creative solutions, and deliver exceptional value to projects. We foster a supportive and entrepreneurial culture , where mentorship, professional growth, and work/life balance are a priority. Your time outside of work fuels your productivity, creativity, and professional development, and we encourage our employees to pursue it. Compensation & Benefits Competitive salary + overtime earning opportunities Company-paid medical, dental, and vision insurance Tax-advantaged savings account options Company-paid Life, AD&D, and Long-Term Disability Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage 401(k) with annual company contribution 8 paid holidays (including 1 floating holiday) Paid vacation and sick leave Paid parental leave Commuter benefits (where available) Health & Fitness Program Cell phone benefits Seminar and licensing reimbursements