Office Manager/ Executive Assistant - Woodland, WA

PIC is seeking a highly organized, proactive, and professional Office Manager to oversee daily office operations while supporting company leadership. This role serves as a central point of coordination for office administration, employee support, facilities management, and executive assistance. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Success in this role requires excellent organizational skills, strong communication abilities, sound judgment, and a willingness to take initiative. This individual will play a key role in ensuring the office operates efficiently while providing exceptional support to leadership and employees across the organization.

Key Responsibilities Office Operations & Administration:

Oversee day-to-day office operations to maintain an organized, efficient, and professional work environment. Manage office supply inventory and coordinate purchasing of office equipment and materials. Coordinate office maintenance, repairs, and facility-related needs with vendors and service providers. Monitor and maintain office equipment, including printers, copiers, and other office technology. Serve as the primary point of contact for office-related questions and requests. Assist with invoice processing, expense tracking, and administrative recordkeeping. Maintain company records, manuals, handbooks, and administrative documentation.

Executive Support:

Provide direct administrative support to the President and Vice President. Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting rooms, presentations, reports, and supporting materials. Screen and direct incoming calls, emails, and correspondence. Assist leadership with special projects and company initiatives. Handle confidential and sensitive information with professionalism and discretion.

Employee Support & Coordination:

Support onboarding activities, including workspace preparation and office orientation for new employees. Coordinate company meetings, employee events, and team activities. Assist office and field personnel with administrative needs and support. Help maintain a positive and productive workplace culture.

Technology & Process Support:

Provide basic IT troubleshooting and coordinate with outside vendors when needed. Identify opportunities to improve office processes, organization, and efficiency. Support implementation and maintenance of administrative systems and procedures.

Qualifications & Skills:

Proven experience as an Office Manager, Executive Assistant, Administrative Manager, or similar role. Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines. Excellent verbal and written communication skills. Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint). Experience creating professional reports, presentations, charts, and data visuals. Exceptional attention to detail, accuracy, and follow-through. Strong grammar, proofreading, and business writing skills. Ability to work independently, exercise sound judgment, and solve problems proactively. Positive, energetic attitude with a service-oriented mindset. Team-oriented with a willingness to support employees at all levels of the organization. Experience with office operations, vendor coordination, or facilities management is preferred. Knowledge of HR, onboarding, payroll support, or recruiting processes is a plus. Familiarity with construction, industrial, or trades-based environments is preferred. Knowledge of marketing, social media, or graphic design is a plus. High school diploma or equivalent required; college degree preferred.

Compensation & Benefits:

Pay:

$22.00 - $30.00 per hour (DOE)

Hours:

Full-Time, 40 hours per week

Benefits Include:

401(k) with 3% company match Employee-paid Regence medical, dental, vision, and EAP Paid Time Off (PTO)

Pay:

$22.00 - $28.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person