Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Office Administrator
Job
Diversified Assessment & Therapy Services
Teays Valley, WV (In Person)
$41,600 Salary, Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
50
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Job Summary We are seeking a highly organized and detail-oriented Office Administrator to manage our office operations effectively. The ideal candidate will possess strong communication and organizational skills, with a proven ability to handle multiple tasks efficiently. This role requires experience in office management, clerical duties, and administrative support, ensuring that our office runs smoothly and efficiently. Responsibilities Oversight of daily office administration at the Children & Youth services offices located in region assigned. Ensure OFLAC and Licensure requirements are adhered to during working service hours. Invoice families for co-pays/deductible payments; process payments from families. Answer phones; greet families; cancellation and scheduling of appointments. Ensure cleanliness and supply stocks are maintained for operations (copier/cleaning supplies/PPE) for Children & Youth Services. Assist in communication with on-call supervisors to ensure timely delivery of cancelations and reassignment of RBTs for outpatient services. Maintain updated referral list for outpatient/clinic programs. Processing private insurance/Medicaid/waiver billing through medical billing system. Ensure denials are collected and sent to the Director for review. Monitoring of billing portals like Office Ally, Availability, and Atrezzo for errors and communicating those errors to the Director of each Children & Youth Services program. Processing of CSEDW direct services into clinicsource or any medical billing/records system DATS contracts services with. Assist with referral/intake process and distributing referrals to records and assigned parties Ensure patient portal is updated upon a referral. Monthly department revenue reports. Ensure re-authorization for private insurance cases are completed in a timely manner Assist in documentation and maintaining receipts for company credit card from supervisors Assist in processing school/private contract invoices. Ensure department travel reimbursement is calculated and sent by deadline. Process contracted services for payment. Ensure incentive program participants are completed by deadline. Ensure SAH invoices are sent to DoHS for payment of monthly services. Ensure CSEDW mileage is billed for direct services via 1500 form and mailed in a timely manner. Ensure specialized equipment is submitted to claims and order in a timely manner. Ensure filing of CSEDW records in a timely manner. Ensure inter-department mail run is completed weekly/timely manner Travel required for efficiency of operations (supply runs). Supervision/oversight of the utilization management clerks and billing clerks. Other duties assigned Qualifications Associates degree plus 1-year office experience is preferred. Proven experience in an office administration or management role. Familiarity with medical billing is preferred. Must have reliable transportation and be willing to travel for operational needs. Must be proficient with Office 365 software to create documents and spreadsheets Must be proficient in typing Must possess valid driver's license Must be able to pass a background check Exceptional communication skills, both verbal and written, with strong phone etiquette. Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.