Administrative Assistant - Drainage District

Current Fort Bend County Employees (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources. Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Handles and processes time-sensitive material to include agreements, payroll data entry and collect procurement card transaction receipts and back up documents. Respond to incoming calls by answering phone, taking messages and transferring to the appropriate person. Scans and maintains files in an accurate and efficient manner. Help with standardizing electronic filing protocols. Maintains contact lists, digitize and input information into Outlook from business cards or other forms of information, and makes updates as needed. Requisitions supplies & requests purchase orders as needed. Helps maintain staff calendars, scheduling meetings for internal and external attendees, and help set cadence for meetings with consultants and stakeholders Help maintain financial spreadsheets related to our capital and bond programs including reconciliation with the County Auditor Assist staff with scheduling travel, both in-state and out of state, preparing the necessary Court items, and making reservations once travel is approved Assist staff with preparing expense statements for submission and approval by the Auditor's office Assist with researching various topics and using that information to prepare PowerPoint presentations for internal and external meetings or speaking engagements Provides clerical support including typing, filing, and distribution of mail; greeting and directing visitors, and scheduling appointments. Help monitor staff email inboxes and provide recommendations on prioritizing responses based on assessed urgency Attending meetings upon request to help document meeting minutes, develop action items, and follow up on action item completion Processes and tracks internal agreements, deadlines, and proactively alerting staff when time extensions may be needed Assists other workers with their duties. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

MINIMUM JOB REQUIREMENTS

High School Diploma/GED. 3 years of job related work experience required; 4-5 years preferred. Good typing skills (minimum 35 WPM) and good computer skills including proficiency in Microsoft Word, Excel, Outlook and PowerPoint. Good verbal and written communication skills. Good interpersonal skills and ability to deal effectively with the public, other employees and elected officials.

STARTING SALARY RANGE

$18.31 - $22.89 hourly based on qualifications

CLOSING DATE

Upon filling position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits. Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation. Fort Bend is ranked as one of the fastest growing counties in the nation. We have capitalized not only on the creed of real estate: location, location, location, but also on the "quality of life" that is so sought after by families looking for the right place to call "home". Fort Bend County is looking for motivated people that love coming to work, dare to do their best, want to work with like-minded people, and help change the community.