Administrative Officer 1 (PCN 087000)

JOB The Alcohol and Marijuana Control Office (AMCO) is recruiting for an Administrative Officer 1 position.

This recruitment is open to Alaska residents only.

What you will be doing: Under the direction of the Director, you will serve as the administrative officer for the Alcohol & Marijuana Control Office. You will lead a team of two administrative assistants and be a contributor to the successful management of the office. The administrative unit fully supports the Director, Enforcement, Education and Outreach, and Licensing teams. Excellent management and communication skills are a must to ensure the successful operation of the office. You will manage the financial functions of AMCO and participate in the management and decision-making processes. Duties assigned include oversight of administrative functions, purchasing and procurement, budget development, financial and accounting management, payroll, personnel management, travel, website maintenance and updates, and developing administrative policies as requested.

Our organization, mission, and culture: AMCO's mission is to enforce alcohol and marijuana commerce laws and provide clear, consistent standards for licensure to protect the public from harm.

In your role you will be an essential part of the administrative and leadership team. Your responsibilities are crucial to the day-to-day operations. Ability to handle a high stress, multilayered environment is necessary. Accountability for all assigned tasks is required. The office relies on the administrative team for full office and mission support.

Benefits of joining our team: You will work with a team of highly dedicated, hardworking individuals all working towards the common goal of enforcing alcohol and marijuana regulations and statues to protect the health and safety of all Alaskans. Except for unique circumstances on an occasional basis, teleworking is not available. Free, covered parking is provided.

The working conditions you can expect: The position directly supervises two administrative assistants and is currently located in Anchorage in the State of Alaska Atwood building. We are located on the 16th floor with a spectacular view of the inlet, close to the park strip for those summer walks, and within walking distance to various eating establishments. There is plenty of free covered parking in the garage.

Who we are looking for:

Administration and Management:

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Financial Management:

Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Interpersonal Skills:

Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Adaptability/Analytical Thinking/Problem Solving:

Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Uses a logical, systematic, and sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

Self-Management:

Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior

Customer Service:

Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Organizational Awareness:

Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization

Personnel and Human Resources:

Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations. Please be sure to reference your experience in these areas in your application work history.

EXAMPLE OF DUTIES

Any combination of education and/or experience that provides the applicant with competencies in

Administration and Management:

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

Financial Management:

Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. "Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job. "Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

SUPPLEMENTAL INFORMATION

For specific information in reference to the position please contact the hiring manager at: Jane P. Sawyer, Program Coordinator 2Email address: jane.sawyer@alaska.gov