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Administrative Assistant
Job
City of Palmer
Palmer, AK (In Person)
Full-Time
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Job Description
JOB The employee occupying this position is responsible for performing a variety of clerical duties such as receptionist, cashier, maintaining files and records, and assisting customers. Employee will work with other departments within the City of Palmer.
The Administrative Assistant is expected to organize, coordinate, and assist in administering the day-to-day functions of the Community Development Department. Work is performed with considerable independence within prescribed guidelines and involves the application of independent judgment and discretion.
Maintain all records and files for building including equipment records, building permits, sign permits, fence permits, inspection reports, training records, and itinerant vendor permits. Also maintain the file archives room and digital files for the building department.
Receive Palmer Community Center (Depot) rental inquiries and handle reservations and payments. Complete data entry for online and shared calendars. Checkout and pickup keys for the facility as well as processing cancellations, rescheduling and refund requests.
Develop and maintain calendar for community parks.
Responsible for development and content of Community Development web page associated with the City of Palmer website.
Administer itinerant vendor permits, including submitting requirements verification.
Prepare invoices and take payments (cash, checks, money order and credit cards) and process.
Obtain, organize, and plan suitable presentation of content, review work for format consistency, grammatical construction, and accuracy, including mathematical accuracy and present material for review or distribution.
Support the Community Development Specialist in preparation of board and commission packets.
Support the Parks and Facility manager in Parks operations, including pay requests, ordering of supplies and equipment, Perform typing and clerical duties as required.
Order supplies for the different facilities under community development.
Determine which community development records need to be retained or destroyed as per PMC Chapter 2.44 Records Management. Pull files and prepare forms for records management. Ensure that the requirements are met. Deliver to the City Clerk's office for disposition.
Perform other duties as directed by the Director of Community Development to support the department mission.
The Administrative Assistant is expected to organize, coordinate, and assist in administering the day-to-day functions of the Community Development Department. Work is performed with considerable independence within prescribed guidelines and involves the application of independent judgment and discretion.
EXAMPLE OF DUTIES
Receive calls and callers for community development. Ascertain the nature of inquiry or complaint and refer to the proper department individual and/or department. Schedule building inspections.Maintain all records and files for building including equipment records, building permits, sign permits, fence permits, inspection reports, training records, and itinerant vendor permits. Also maintain the file archives room and digital files for the building department.
Receive Palmer Community Center (Depot) rental inquiries and handle reservations and payments. Complete data entry for online and shared calendars. Checkout and pickup keys for the facility as well as processing cancellations, rescheduling and refund requests.
Develop and maintain calendar for community parks.
Responsible for development and content of Community Development web page associated with the City of Palmer website.
Administer itinerant vendor permits, including submitting requirements verification.
Prepare invoices and take payments (cash, checks, money order and credit cards) and process.
Obtain, organize, and plan suitable presentation of content, review work for format consistency, grammatical construction, and accuracy, including mathematical accuracy and present material for review or distribution.
Support the Community Development Specialist in preparation of board and commission packets.
Support the Parks and Facility manager in Parks operations, including pay requests, ordering of supplies and equipment, Perform typing and clerical duties as required.
Order supplies for the different facilities under community development.
Determine which community development records need to be retained or destroyed as per PMC Chapter 2.44 Records Management. Pull files and prepare forms for records management. Ensure that the requirements are met. Deliver to the City Clerk's office for disposition.
Perform other duties as directed by the Director of Community Development to support the department mission.