Administrative Officer 2 (PCN 05-8395)

JOB This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

ATTENTION ALASKA RESIDENTS

!The Department of Labor and Workforce Development, Division of AVTEC, is recruiting for anAdministrative Officer 2 located in Seward! No Cover Letter Required!

This position is in the Supervisory Unit (SS) at a Range 19.

What You Will Be Doing:

Alaska Vocational Technical Center (AVTEC), a Division of the Department of Labor and Workforce Development, is recruiting for a highly skilled and detail-oriented Administrative Officer 2 who will coordinate and perform professional-level administrative functions in support of AVTEC's operations. The incumbent will provide comprehensive financial, budget, procurement, personnel, and administrative support; evaluate issues involving multiple variables; and develop effective solutions and guidelines to ensure consistent and efficient administrative processes. This position serves as the second-in-command administrative authority for the Division and assumes the responsibilities of the Administrative Operations Manager during absences. The role requires broad knowledge of funding mechanisms, accounting practices, and administrative procedures to conduct accurate analysis, interpret financial activity, and prepare clear summaries that support informed decision-making across the organization.

Our Mission, Values, and Culture:

The Alaska Vocational Technical Center (AVTEC) trains Alaskans for work in the trades. Our motto is "start a career in less than a year" and the mission is to deliver flexible, accessible and affordable workforce training that is responsive to the dynamic needs of business and industry and serve Alaska's diverse communities. The mission is realized through our day-to-day operations, where staff and instructors collaborate to ensure the success of AVTEC students in completing training and securing employment post-training.

Benefits of Joining Our Team:

The most significant benefit of being an employee at AVTEC is that you will work within an organization that provides better opportunities for Alaskans. As a member of the staff within a Division of the State of Alaska, you are employed by the State of Alaska and, as such, are offered paid leave accrual, retirement, and health benefits. We believe in a healthy work-life balance and a safe working environment, and we provide opportunities to pursue these daily.

The Working Environment You Can Expect:

AVTEC is located in Seward, a small and friendly community situated at the head of Resurrection Bay; amenities such as coffee shops, retail stores, and restaurants are all within walking distance of any AVTEC campus, and beautiful nature trails and a great walking and biking path are just steps away from the office door. The working environment and culture are friendly, flexible, and supportive.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

Accountability:

Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.

Interpersonal Skills:

Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Problem Solving:

Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

To view the general description and example of duties for the position, please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

EXAMPLE OF DUTIES

Competency Based Minimum Qualifications Instructions:

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency DescriptionThe competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Minimum Qualifications:

Any combination of education and/or experience that provides the applicant with competencies in:

Administration and Management:

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving:

Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

Budget Administration:

Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Financial Management:

Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Organizational Awareness:

Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation."Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job."Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs."Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

SUPPLEMENTAL INFORMATION

Ayla BroughtonAdministrative Operations ManagerPhone:

907-224-6155ayla.broughton@avtec.edu