Office Assistant

Office Assistant Position Overview The office assistant is responsible for providing administrative and clerical support to staff members and management. They play a vital role in maintaining an efficient office environment, facilitating communication, and assisting in the execution of day-to-day operations. Office assistants are typically the first point of contact for visitors and callers, representing the organization with professionalism and courtesy.

Key Responsibilities Reception Duties:

Greet and assist visitors and clients in a courteous manner Answer and direct phone calls using a multi-line phone system Respond to email inquiries and forward messages to appropriate staff Manages and monitors "Lillio" Childcare Management Software Performs duties related to fee collection Coordinates enrollment/termination and maintains records Maintains and reviews for accuracy each child's application including CNP Forms Monitors "Arise" Child Care Administrative Resource Education System Monitors student absences and communicate any related concerns with parents Reviews each class sign in/out written and electronic Performs duties related to fee collection Prepares and prints required reports Maintain the reception area, ensuring it is clean and organized Handle confidential information with discretion Organize and file paperwork, ensuring easy retrieval when necessary Archive documents according to company policy and regulatory requirements Help organize center events, workshops, and training sessions Facilitate internal communication by distributing memos, notices, and agendas Performs other duties as needed. Required Qualifications

• High school diploma or equivalent; post-secondary education in office administration or related field is an asset
• Proven experience in an administrative or clerical role, preferably in a professional office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (copiers, fax machines, multi-line phones)
• Excellent verbal and written communication skills bilingual a plus
• Strong organizational and time-management abilities
• Attention to detail and accuracy in all tasks
• Ability to multitask and prioritize workload effectively
• Discretion and professionalism in handling sensitive information
• Reliable, punctual, and able to work both independently and as part of a team Preferred Skills and Attributes

Adaptability:

Comfortable working in a fast-paced environment with shifting priorities

Customer Service Orientation:

Friendly and approachable demeanor when interacting with clients and colleagues

Technological Aptitude:

Quick to learn new software and digital tools as required by the organization

Collaboration:

Works well within a team, contributing to group objectives and supporting others as needed

Job Type:

Part-time Pay:

$11.00 - $15.00 per hour

Work Location:

In person