Administrative Assistant - Exec to CAO

Administrative Assistant - Exec to CAO Coca-Cola Bottling Company UNITED, Inc. life insurance, sick time, tuition reimbursement, 401(k) United States, Alabama, Birmingham May 28, 2026

Division:

Corporate Work Schedule:

Monday - Friday 8am to 5pm Why you will love Coca-Cola UNITED?

About us:

Privately owned and operated with 100+ years of historical strength and stability Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement Excellent Total Value Benefits Package to include: Two weeks paid vacation within first year Comprehensive Medical Preferred Provider Plan Dental, vision, flex spending Employee Assistance Program Company paid life insurance ($50,000) Additional optional insurance (accident, critical illness, universal life, home & auto) Paid maternity & paternity leave Paid holiday & sick time 401(k) match (50% on first 6%; plus an additional annual match of up to 3%) Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more) Competitive Compensation Fast paced environment promotes a healthy lifestyle Tuition Reimbursement Program reimbursable up to $5250 per calendar year Job Description The Executive Administrative Assistant - EVP/Chief Administrative Officer provides high-level administrative, organizational, and strategic support to the EVP & Chief Administrative Officer, as well as other Company officers that directly or indirectly report to the EVP and Chief Administrative Officer, of Coca-Cola Bottling Company UNITED. This role serves as a strategic partner, enabling executives to focus on enterprise leadership, governance, strategy, and external engagement. The position requires exceptional judgment, discretion, proactive problem-solving, and the ability to operate independently in a fast-paced, high-standards environment. What your day will look like: Proactive management of executive communications and complex calendars Prioritization and preparation of concise, decision-ready information Drafting and editing executive-level correspondence Coordinate domestic and international travel, including company and commercial aircraft logistics, lodging, ground transportation, and detailed itineraries Supports leadership meetings and governance forums through agenda coordination, material preparation, secure document distribution, and action-item follow-through Managing executive presentations and briefing materials Maintaining efficient office routines, processing expenses and reports Improving administrative workflows Supporting special projects, and coordinating cross-functionally on behalf of supported leaders while handling highly confidential information Performs appropriate duties as assigned by management What you need to succeed: Minimum age 18 years old Valid driver's license required and obligation to maintain compliance with UNITED fleet policy Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies Regular and prompt attendance is an essential function of the job Ability to read, write and speak English Ability to maintain a neat professional appearance within Company guidelines Ability to maintain safety and security of Company assets Ability to utilize all Company provided resources and technology Associate degree (A. A.) or equivalent from two-year College or technical school; or 7 -10+ plus years related experience and/or training; or equivalent combination of education and experience. 7 -10+ years of experience supporting senior leaders, Vice Presidents, or C-suite executives preferred Ability to demonstrate exceptional written and verbal communication skills required Strong organizational and prioritization abilities required Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Teams, and related tools Ability to manage confidential, sensitive, and non-routine information with professionalism and discretion Experience with ERP systems, expense reporting, and reporting or business intelligence tools is preferred Ability to sit and type continuously Ability to stand, walk, bend, climb stairs, reach overhead, and grasp occassionaly CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.