Office Coordinator

Office Coordinator Heart 2 Heart Personal Care Services Tuscaloosa, AL Job Details Full-time 1 day ago Qualifications Executive administrative support Medical administrative support Clerical experience Office management Office experience Full Job Description Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is responsible for ensuring the smooth and efficient operation of our office environment. The ideal candidate will excel at multitasking, managing schedules, coordinating events, supervising administrative staff, and maintaining excellent communication across departments. Your proactive approach will help foster a productive workplace, support human resources functions, and streamline office processes to enhance overall team performance. Duties Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication. Coordinate and plan company events, meetings, and training sessions to promote team engagement and professional development. Supervise administrative staff, providing guidance on clerical tasks such as filing, bookkeeping, and document management. Manage schedules for executives and teams, including calendar management and appointment setting to optimize productivity. Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers. Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing using QuickBooks or similar software. Assist with budgeting and financial recordkeeping to ensure accurate tracking of expenses related to office supplies, events, and vendor services. Qualifications Proven experience in office management or administrative roles with a strong background in clerical and organizational tasks. Supervising experience is preferred to effectively lead administrative teams. Proficiency in QuickBooks for bookkeeping and payroll processing is highly desirable. Excellent communication skills with a professional phone etiquette and the ability to handle multi-line phone systems confidently. Strong organizational skills with the ability to manage multiple priorities such as scheduling, event planning, and vendor coordination. Experience in medical office management or healthcare settings is a plus but not required. Knowledge of human resources processes including onboarding, training & development, and employee record maintenance. Familiarity with office experience related to front desk operations, filing systems, and general office procedures. Join us in creating an energized workplace where efficiency meets excellence! This role offers an exciting opportunity to develop your skills while supporting a vibrant team dedicated to success.

Work Location:

In person