Administrative Assistant I,II,III for Cooperative Extension Programs

Position Information Position Title Administrative Assistant

I,II,III

for Cooperative Extension Programs Status Full Time Job Summary Provides administrative and clerical support to Cooperative Extension Programs (TUCEP) leadership, including the Extension Administrator, Assistant Administrators, and other Extension personnel. This position supports daily office operations through receptionist duties, scheduling, correspondence preparation, recordkeeping, travel documentation support, county report processing, supply ordering, and conference registration assistance. The Administrative Assistant ensures efficient administrative workflow, accurate record maintenance, and timely distribution of Extension materials in alignment with university policies and Extension program operations. Essential Job Duties Serve as receptionist for the Extension office, providing professional customer service and support to visitors, staff, and stakeholders. Type, prepare, and process reports and other administrative documents as requested by Extension leadership. Compose, type, and disseminate correspondence, reports, and official materials as required. Maintain organized files and records related to Extension programs, operations, and administrative functions. Assist with processing county travel reports, reimbursements, and vouchers for payment in accordance with university and program requirements. Maintain knowledge of Extension general operations and university policies and procedures to ensure compliance and proper administrative support. Schedule and arrange appointments and meetings for Extension Administrators, Assistant Administrators, and other Extension personnel as assigned. Coordinate travel arrangements for Extension leadership and personnel, including reservations, lodging, and itinerary support. Order, distribute, and track supplies and equipment for Extension personnel, ensuring timely delivery and proper documentation. Receive, route, and process county reports and other materials to appropriate personnel, ensuring timely submission and distribution. Track and trace backorders for supplies and equipment ordered and provide updates as needed. Maintain county personnel leave records and administrative tracking documentation. Serve as a member of the registration team for Extension conferences, workshops, seminars, trainings, and program events. Administrative Assistant l, Cooperative Extension Programs Perform duties under general supervision Emphasis on clerical support, customer service, filing, and routine documentation o Limited independent decision-making o Provide routine receptionist and front office support. Assist with filing, typing, copying, scanning, and preparing basic correspondence. Support travel and voucher processing by organizing documentation for review. Administrative Assistant Il, Cooperative Extension Programs Coordinate office processes and supports Extension reporting workflows. Increased responsibility for document preparation, scheduling, and tracking. Independently prepare and process correspondence, reports, and program documentation. Coordinate appointment scheduling and meeting logistics for multiple Extension personnel. Maintain accurate filing systems and tracking logs for county reporting and administrative documentation. Support travel documentation processing and ensures accuracy of submitted materials. Assist with tracking supplies, back orders, and distribution records. Support county leave tracking documentation and ensures proper record maintenance. Administrative Assistant Ill, Cooperative Extension Programs Oversee office workflow and administrative coordination for Extension operations o Serves as lead support staff and resources for other administrative personnel. Oversee daily administrative workflow to ensure timely processing of Extension documentation and county reporting materials. Serve as a lead point of contact for county offices regarding reporting submissions, travel documentation, and administrative coordination. Review administrative documentation for accuracy prior to submission, including travel reports, vouchers, and official correspondence. Coordinate ordering, inventory, and distribution processes for Extension supplies and equipment. Provide support in training or mentoring Administrative Assistant I staff, student workers, or temporary personnel. Ensure consistency in filing systems, leave tracking documentation, and compliance with university policies. Provide advanced administrative coordination for Extension conferences, workshops, trainings, and registration processes. Qualifications (Education, Experience and Specialized Training) Administrative Assistant l, Cooperative Extension Programs High School Diploma or GED required (Associate's preferred) 0—2 years of clerical, office support, or administrative experience Basic proficiency in Microsoft Word, Excel, and Outlook Administrative Assistant Il, Cooperative Extension Programs Associate's Degree required (Bachelor's preferred) 2—5 years of progressively responsible administrative support experience. Administrative Assistant Ill, Cooperative Extension Programs Bachelor's Degree required (Master's preferred) 5+ years of senior administrative support or office management experience. Proven ability to work independently, manage sensitive information, and coordinate complex administrative processes. Physical Demands Skills and Attributes Knowledge of general office procedures, administrative support functions, and receptionist/front desk operations. Knowledge of Cooperative Extension program operations and the ability to support administrative functions related to county reporting, program documentation, and general Extension activities. Knowledge of university policies, procedures, and basic recordkeeping requirements. Skill in preparing, typing, proofreading, and formatting correspondence, reports, and other administrative documents with accuracy. Skill in maintaining organized filing systems (electronic and hard-copy) and managing confidential records. Skill in scheduling appointments, coordinating meetings, and managing calendars for administrators and staff. Ability to process travel documentation, county travel reports, and vouchers for payment in accordance with institutional guidelines. Ability to order, track, distribute, and trace supplies and equipment, including monitoring back orders and maintaining inventory records. Ability to receive, route, and distribute county reports and materials to appropriate personnel in a timely manner. Ability to maintain county personnel leave records and administrative tracking logs with accuracy and confidentiality. Strong communication and customer service skills to interact professionally with faculty, staff, county personnel, and external stakeholders. Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced office environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment (printers, scanners, copiers). Ability to work independently, exercise sound judgment, and maintain professionalism and confidentiality when handling sensitive information. Posting Detail Information Posting Number s1008 Will this position required travel? yes Will this position required night, weekend, and after hour work? yes Will this positon be supported using grants or contract funding? yes Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 04/10/2026 Close Date 07/31/2026 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Quick Link for Internal Postings https://tuskegee.peopleadmin.com/postings/3670 Administrative Assistant

I,II,III

for Cooperative Extension Programs 4.0 4.0 out of 5 stars 1200 West Montgomery Road, Tuskegee, AL 36088 Full-time Tuskegee University 190 reviews Full-time Position Information Position Title Administrative Assistant

I,II,III

for Cooperative Extension Programs Status Full Time Job Summary Provides administrative and clerical support to Cooperative Extension Programs (TUCEP) leadership, including the Extension Administrator, Assistant Administrators, and other Extension personnel. This position supports daily office operations through receptionist duties, scheduling, correspondence preparation, recordkeeping, travel documentation support, county report processing, supply ordering, and conference registration assistance. The Administrative Assistant ensures efficient administrative workflow, accurate record maintenance, and timely distribution of Extension materials in alignment with university policies and Extension program operations. Essential Job Duties Serve as receptionist for the Extension office, providing professional customer service and support to visitors, staff, and stakeholders. Type, prepare, and process reports and other administrative documents as requested by Extension leadership. Compose, type, and disseminate correspondence, reports, and official materials as required. Maintain organized files and records related to Extension programs, operations, and administrative functions. Assist with processing county travel reports, reimbursements, and vouchers for payment in accordance with university and program requirements. Maintain knowledge of Extension general operations and university policies and procedures to ensure compliance and proper administrative support. Schedule and arrange appointments and meetings for Extension Administrators, Assistant Administrators, and other Extension personnel as assigned. Coordinate travel arrangements for Extension leadership and personnel, including reservations, lodging, and itinerary support. Order, distribute, and track supplies and equipment for Extension personnel, ensuring timely delivery and proper documentation. Receive, route, and process county reports and other materials to appropriate personnel, ensuring timely submission and distribution. Track and trace backorders for supplies and equipment ordered and provide updates as needed. Maintain county personnel leave records and administrative tracking documentation. Serve as a member of the registration team for Extension conferences, workshops, seminars, trainings, and program events. Administrative Assistant l, Cooperative Extension Programs Perform duties under general supervision Emphasis on clerical support, customer service, filing, and routine documentation o Limited independent decision-making o Provide routine receptionist and front office support. Assist with filing, typing, copying, scanning, and preparing basic correspondence. Support travel and voucher processing by organizing documentation for review. Administrative Assistant Il, Cooperative Extension Programs Coordinate office processes and supports Extension reporting workflows. Increased responsibility for document preparation, scheduling, and tracking. Independently prepare and process correspondence, reports, and program documentation. Coordinate appointment scheduling and meeting logistics for multiple Extension personnel. Maintain accurate filing systems and tracking logs for county reporting and administrative documentation. Support travel documentation processing and ensures accuracy of submitted materials. Assist with tracking supplies, back orders, and distribution records. Support county leave tracking documentation and ensures proper record maintenance. Administrative Assistant Ill, Cooperative Extension Programs Oversee office workflow and administrative coordination for Extension operations o Serves as lead support staff and resources for other administrative personnel. Oversee daily administrative workflow to ensure timely processing of Extension documentation and county reporting materials. Serve as a lead point of contact for county offices regarding reporting submissions, travel documentation, and administrative coordination. Review administrative documentation for accuracy prior to submission, including travel reports, vouchers, and official correspondence. Coordinate ordering, inventory, and distribution processes for Extension supplies and equipment. Provide support in training or mentoring Administrative Assistant I staff, student workers, or temporary personnel. Ensure consistency in filing systems, leave tracking documentation, and compliance with university policies. Provide advanced administrative coordination for Extension conferences, workshops, trainings, and registration processes. Qualifications (Education, Experience and Specialized Training) Administrative Assistant l, Cooperative Extension Programs High School Diploma or GED required (Associate's preferred) 0—2 years of clerical, office support, or administrative experience Basic proficiency in Microsoft Word, Excel, and Outlook Administrative Assistant Il, Cooperative Extension Programs Associate's Degree required (Bachelor's preferred) 2—5 years of progressively responsible administrative support experience. Administrative Assistant Ill, Cooperative Extension Programs Bachelor's Degree required (Master's preferred) 5+ years of senior administrative support or office management experience. Proven ability to work independently, manage sensitive information, and coordinate complex administrative processes. Physical Demands Skills and Attributes Knowledge of general office procedures, administrative support functions, and receptionist/front desk operations. Knowledge of Cooperative Extension program operations and the ability to support administrative functions related to county reporting, program documentation, and general Extension activities. Knowledge of university policies, procedures, and basic recordkeeping requirements. Skill in preparing, typing, proofreading, and formatting correspondence, reports, and other administrative documents with accuracy. Skill in maintaining organized filing systems (electronic and hard-copy) and managing confidential records. Skill in scheduling appointments, coordinating meetings, and managing calendars for administrators and staff. Ability to process travel documentation, county travel reports, and vouchers for payment in accordance with institutional guidelines. Ability to order, track, distribute, and trace supplies and equipment, including monitoring back orders and maintaining inventory records. Ability to receive, route, and distribute county reports and materials to appropriate personnel in a timely manner. Ability to maintain county personnel leave records and administrative tracking logs with accuracy and confidentiality. Strong communication and customer service skills to interact professionally with faculty, staff, county personnel, and external stakeholders. Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced office environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment (printers, scanners, copiers). Ability to work independently, exercise sound judgment, and maintain professionalism and confidentiality when handling sensitive information. Posting Detail Information Posting Number s1008 Will this position required travel? yes Will this position required night, weekend, and after hour work? yes Will this positon be supported using grants or contract funding? yes Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 04/10/2026 Close Date 07/31/2026 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Quick Link for Internal Postings https://tuskegee.peopleadmin.com/postings/3670