Assistant Business Administrator/Assistant Board Secretary

Openings as of 5/16/2026

Assistant Business Administrator/Assistant Board Secretary JobID:

2786

Position Type:

Administration/Assistant School Business Administrator

Date Posted:

5/8/2026

Location:

Central Office

Date Available:

07/01/2026

Closing Date:

05/21/2026 THE

MONTCLAIR PUBLIC SCHOOLS

Montclair, New Jersey

JOB DESCRIPTION

Position Title:

ASSISTANT SCHOOL BUSINESS ADMINISTRATOR/ASSISTANT BOARD SECRETARY

Bachelor's degree plus additional knowledge in computerized business services Certification as School Business Administrator or Certificate of Eligibility Relationship-orientated, skilled at building trust with staff, administrators, board members, and the community Successful educational business administrative experience and/or business experience Understanding of the principles and practices of financial accounting and reporting procedur.es consistent with statute, code and GAAP Ability to work on site during the hours required Demonstrated aptitude or competence for assigned responsibilities Required criminal background check and proof of U.S. citizenship or legal alien status Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Responsible to: School Business Administrator

Job Goal:

Assist in the administration and supervision of business functions of the Board of Education in all the departmental areas as designated by the Business Administrator.

Performance Responsibilities:

1. Administer the accounting system necessary to provide accurate and complete financial records and reports; 2. Assist in the planning and preparation of the annual budget, as well as long—term planning in terms of community resources and needs; 3. Assist the School Business Administrator in purchasing program, including contract administration, in accordance with State law and Board of Education policy; 4. Maintain and reconcile all financial operations of the food service program; 5. In cooperation with the School Business Administrator and the Personnel Administrator, supervise the employment, training, evaluation, retention and release of all personnel performing work in his/her area of responsibility; 6. Manage the preparation and maintenance of inventories of all buildings, equipment and materials; 7. Assist in interpreting the budget, financial and other related matters to the staff and the general public; 8. Coordinate development and implementation of computer financial operations; 9. Reconciliation of all banking services; 10. Implement and conform to all rules and regulations pertaining to State and federal tax law requirements; 11. Review and provide services which conform to district objectives; 12. Maintain positive relationships with the building administration, parents, other staff and students in the buildings; 13. Assume duties of SBA in the absence of the Business Administrator; 14. Serves as the Assistant Board Secretary and assumes the duties of the Board Secretary in their absence including attending board meetings. 15. Assume other related responsibilities and duties within the context of the above performance responsibilities.

Terms of Employment:

12 month, salary and benefits as determined by the Board (Range $115,000-$130,000)

Evaluation:

Performance of this job will be evaluated annually in accordance with the Board's policy on evaluation of administrative staff.

ESTABLISHED

1982

Revised:

1995, 2008, 2026 The Montclair Public School District is an Affirmative Action/Equal Employment Opportunity Employer. Postings current as of 5/16/2026 11:31:26 PM CST.