Office Assistant

Position Summary:

Person in this position will provide essential administrative and clerical support to ensure the efficient operation of our office. This position plays a key role in supporting staff, maintaining accurate records, handling financial tasks, and contributing to a well-functioning work environment.

Essential Job Functions:

Provide general administrative and clerical support to office staff and management. Maintain an organized filing system for administrative documents, employee records, vendor files, and other relevant materials. Manage office inventory; order supplies in coordination with program managers/ coordinators; receive, sort, and distribute incoming mail and deliveries. Support the new hire process by assisting with onboarding paperwork and coordinate with the HR Manager and Office Manager throughout the hiring process. Maintain and update confidential employee files, including licensing documents & requirements for staff; notify staff of upcoming expirations and schedule/coordinate required renewals as needed. Assist with basic financial tasks such as processing invoices and check requests, coding credit card transactions, preparing bank deposits and monthly reports, and maintaining Excel spreadsheets. Copy, scan, and organize supporting documents; maintain accurate accounts payable records. Perform any other duties as assigned.

Essential Qualifications:

Certifications/Licenses:

Education:

High school diploma or equivalent; associate degree or administrative certification preferred.

Experience and Competencies:

Three to five years of experience as a full charge bookkeeper QuickBooks expert Billing software and/or Insurance knowledge helpful Exemplifies strong work ethic, is courteous and compassionate to clients and coworkers