ADMINISTRATIVE SERVICES OFFICER 2

Job No:

541063

Work Type:

Full-time Location:

FLAGSTAFF , PHOENIX , TUCSON , REMOTE OPTIONS

Categories:

Accounting/Auditing,Administrative Support/Customer Service,Budget/Finance/Payroll,Business and Financial Administration

DEPT ENVIRONMENTAL QUALITY

At Arizona Department of Environmental Quality ( ADEQ ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations. We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission.

ADMINISTRATIVE SERVICES OFFICER BUSINESS FINANCE MISSION PARTNERS

Key responsibilities:

• Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests
• Provides support and ad-hoc analysis to ensure data integrity across all state and federal funding sources
• Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department
• Support and standardize Anaplan user maintenance, communication, and prioritize software issues as they arise
• Provide high level of support and customer service to program staff, leadership, and all other staff that require financial reporting assistance
• Support continuous financial reporting and tools utilizing Excel and Google Sheets for all ad hoc support items that may arise for Anaplan related to all State and Federal Fund sources
• Assist Business Analysts in managing the various development and support items that come in to be corrected or updated in Anaplan
• Streamline financial requirements gathering process including agency spending plans, agency monthly budget meetings, monthly agency Business Review, and Business and Finance financial metrics
• At the State level include automated reporting for the Executive Budget Request and various ADOA annual reporting needs for annual data uploads
• Assist and collaborate with ongoing priorities for Anaplan support and further development
• Interpret state and federal policies and procedures

KNOWLEDGE

• Government accounting and budgeting principles
• Resource allocation methodologies
• Funding mechanisms
• Federal regulations, Arizona Revised Statutes, and department/state policies and procedures
• Researching and compiling information
• State statutes, rules and regulations as they pertain to the department and section
• State government and department organizational structure
• Confidentiality
• Microsoft Office and the G-Suite/Workplace SKILLS
• Use of financial systems and software
• Verbal and written communication
• Communicating budget issues and financial information to all levels of staff
• Gathering of facts and information
• Detail oriented
• Effective time management
• Statistical and abstract analysis
• Customer service and the ability to effectively interact with a wide range of internal and external customers

ABILITIES

• Analyze, interpret and communicate financial data
• Work and be productive in one-on-one and group settings
• Knowledge of or ability to learn and apply LEAN concepts and engage in continuous problem solving
• Assist in process developments and improvements
• Work under pressure meeting deadlines
• Exhibit personal initiative
• Prioritize effectively
• Adapt to changing assignments and priorities
• Respond to inquiries with tact, diplomacy, and appropriate timely information
• Work as a team player within several divisions
• Organize, prioritize and perform multiple tasks on a daily basis
• Establish and maintain effective and positive working relationships with agency staff and the public
• Complete assigned tasks accurately
• Work independently with minimal supervision
• Meet deadlines
• Report work status, issues, and inquiries timely
• Be organized, analytical, and professional
• Problem solving
• Analyze and establish priorities
• Display sound judgment
• Two years or more responsible experience in finance, budgeting or related field
• 10 paid holidays per year
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• An incentivized commuter club and public transportation subsidy program
• We promote the importance of work/life balance by offering workplace flexibility
• We offer a variety of learning and career development opportunities To view full details and how to apply, please login or create a Job Seeker account