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Deputy Recording Clerk or Trainee
Job
Pinal County
Florence, AZ (In Person)
$50,558 Salary, Full-Time
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Job Description
JOB When we take good care of our employees, they take good care of our citizens. We are dedicated to providing our employees with a healthy work/life balance through paid vacation, paid sick leave, paid holidays, and don't forget paid sabbaticals every five years. We invest in your well-being with affordable healthcare plans and monthly wellness events. We secure your future with highly sought-after retirement plans. We invest in you every day. Pinal County offers a rewarding experience and meaningful work. Find your purpose here in Pinal County and help us make a difference in our community. An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service, 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service, 20 Vacation Days Accrued Annually13 Sick Leave Days Accrued Annually Starting Day OneTen Paid Holidays + One Paid Floating Holiday to Use as You WishPaid Sabbaticals Every Five (5) YearsTwo-Week Sabbatical After Five Years of Continuous ServiceThree-Week Sabbatical After Ten Years of Continuous ServiceFour-Week Sabbatical After Fifteen Years of Continuous ServiceFour-Week Sabbaticals Every Five Years After Fifteen Years of Continuous ServiceRetirement Plans with Generous Employer Contributions
Review documents for validity and accuracy of information and record, file, sort, and distribute official documents and voter registration cards.
Prepares early ballot distribution for all elections.
Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional ballots within specified time frames as required by Arizona Revised Statutes.
Enter information into computer system programs to initiate actions based on documents received and apply proper codes and indexing information resulting from review of the documents.
Perform document scanning and processing, scan document image in accordance with CRO quality standards.
Maintain, research, update, and sort statistical databases utilizing specialized computer software applications.
Maintain accounting and transaction records and filing systems, enter cashiering data into computer systems, invoice for and receive payments, process transactions, update accounts, and balance receipts.
Conduct special research and analysis projects, summarize data, and generate reports.
Provide customer services, respond to requests for information, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
Perform other related duties as required.
Review documents for validity and accuracy of information and record, file, sort, and distribute official documents and voter registration cards.
Prepares early ballot distribution for all elections.
Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional ballots within specified time frames as required by Arizona Revised Statutes.
Enter information into computer system programs to initiate actions based on documents received and apply proper codes and indexing information resulting from review of the documents.
Perform document scanning and processing, scan document image in accordance with CRO quality standards.
Maintain, research, update, and sort statistical databases utilizing specialized computer software applications.
Maintain accounting and transaction records and filing systems, enter cashiering data into computer systems, invoice for and receive payments, process transactions, update accounts, and balance receipts.
Conduct special research and analysis projects, summarize data, and generate reports.
Provide customer services, respond to requests for information, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
Perform other related duties as required.
Knowledge of accounting and bookkeeping principles and methods.
Knowledge of imaging production equipment, techniques, and quality standards. Knowledge of basic record keeping practices and customer service standards and protocols.
Skill in properly processing a variety of CRO official documents.
Skill in safely and competently operating and maintaining a variety of imaging and media equipment.
Skill in performing mathematical calculations with accuracy, maintaining electronic records and files, and identifying and reconciling errors.
Ability to assess and prioritize multiple tasks, projects, and demands, and plan and coordinate the work of others.
Ability to operate computer systems and basic software applications.
Ability to provide effective customer service and deal tactfully and courteously with the public.
Ability to promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
- Guaranteed Lifetime Benefit!
- Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiTuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer•Public Service Loan Forgiveness Program•Department of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave Van Pool OptionsShort-Term Disability•Employer PaidBasic Life Insurance•Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer InsuranceWorking at Pinal County is an investment in YOU.
Pinal County:
Application TipsTHIS RECRUITMENT IS FOR BOTH DEPUTY RECORDING CLERK AND DEPUTY RECORDING CLERK TRAINEE.THE POSITION AND SALARY WILL BE DETERIMINED BASED ON APPLICANTS QUALIFICATIONS, IF SELECTED. JOB SUMMARY
- DEPUTY
RECORDING CLERKPAY GRADE 07SALARY RANGE
- $42,000
- $59,117Under basic supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements.
JOB SUMMARY
- DEPUTY
RECORDING CLERK TRAINEEPAY GRADE 06SALARY RANGE
- $36,157
- $54,236Under close supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements.
EXAMPLE OF DUTIES TYPICAL CLASSIFICATION ESSENTIAL DUTIES
- DEPUTY
RECORDING CLERK
Review, process, and research technical and official documents for the County Recorder's Office (CRO) and determine appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.Review documents for validity and accuracy of information and record, file, sort, and distribute official documents and voter registration cards.
Prepares early ballot distribution for all elections.
Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional ballots within specified time frames as required by Arizona Revised Statutes.
Enter information into computer system programs to initiate actions based on documents received and apply proper codes and indexing information resulting from review of the documents.
Perform document scanning and processing, scan document image in accordance with CRO quality standards.
Maintain, research, update, and sort statistical databases utilizing specialized computer software applications.
Maintain accounting and transaction records and filing systems, enter cashiering data into computer systems, invoice for and receive payments, process transactions, update accounts, and balance receipts.
Conduct special research and analysis projects, summarize data, and generate reports.
Provide customer services, respond to requests for information, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
Perform other related duties as required.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES
- DEPUTY
RECORDING CLERK TRAINEE
Review, process, and research technical and official documents for the County Recorder's Office (CRO) and determine appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.Review documents for validity and accuracy of information and record, file, sort, and distribute official documents and voter registration cards.
Prepares early ballot distribution for all elections.
Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional ballots within specified time frames as required by Arizona Revised Statutes.
Enter information into computer system programs to initiate actions based on documents received and apply proper codes and indexing information resulting from review of the documents.
Perform document scanning and processing, scan document image in accordance with CRO quality standards.
Maintain, research, update, and sort statistical databases utilizing specialized computer software applications.
Maintain accounting and transaction records and filing systems, enter cashiering data into computer systems, invoice for and receive payments, process transactions, update accounts, and balance receipts.
Conduct special research and analysis projects, summarize data, and generate reports.
Provide customer services, respond to requests for information, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
Perform other related duties as required.
SUPPLEMENTAL INFORMATION
Knowledge of applicable Federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993.Knowledge of recorder's office policies, procedures and regulations, and the Arizona Secretary of State Elections Procedures Manual.Knowledge of accounting and bookkeeping principles and methods.
Knowledge of imaging production equipment, techniques, and quality standards. Knowledge of basic record keeping practices and customer service standards and protocols.
Skill in properly processing a variety of CRO official documents.
Skill in safely and competently operating and maintaining a variety of imaging and media equipment.
Skill in performing mathematical calculations with accuracy, maintaining electronic records and files, and identifying and reconciling errors.
Ability to assess and prioritize multiple tasks, projects, and demands, and plan and coordinate the work of others.
Ability to operate computer systems and basic software applications.
Ability to provide effective customer service and deal tactfully and courteously with the public.
Ability to promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
PHYSICAL DEMANDS
The work requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to crouch, finger, grasp, handle, reach, perform repetitive motion, kneel, lift, pull, push, hear, speak, walk, operate motor vehicles, and demonstrate mental and visual acuity.WORK ENVIRONMENT
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.