Administrative Assistant

Administrative Assistant HJR Global Mesa, AZ Job Details Full-time $18 - $22 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Google Workspace Airtable Google Docs Maintaining an organized workspace Operations management Phone communication Inventory management Event coordination Expense management Facilities management Greeting customers Sanitation Shopify Asana Customer inquiry handling High school diploma or GED Driver's License Canva Data entry Organizational skills Office management Square (POS) Guest services Phone call management Clean workspace maintenance Expenditure monitoring Travel scheduling Google Calendar Communication skills Property management Entry level Tenants Time management Full Job Description

JOB SUMMARY

The Central Support Admin is responsible for assisting the central operations staff at HJR Global, which includes general office management and a variety of special projects. The Central Support Administrator is a proactive, positive, and energetic team player with a strong desire to learn, grow, and take on new challenges.

QUALIFICATIONS

Eligible to work in the USA 18+ years of age High School Diploma or GED Valid Arizona Driver's License Able to commute to Mesa, AZ Pass required background checks

PHYSICAL REQUIREMENTS

Must have the ability to sit and stand for extended periods of time Physical agility to lift up to 50 pounds to shoulder height Must be able to bend, to stoop, to sit on the floor, to climb stairs, to walk and to reach overhead Exhibit manual dexterity to dial a telephone Exhibit manual dexterity to enter data into a computer terminal See and read a computer screen and printed material with or without vision aids Hear and understand speech at normal office levels, outdoors and on the telephone Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone

CORE FUNCTIONS

Office Management Workplace Atmosphere Operational Support

CORE COMPETENCIES

Time-management skills Detail-oriented Organizational skills Google G-Suite Microsoft 365 Tech Savvy Solution Oriented Interpersonal skills Communication(s) AirTable Square Canva Asana Staff Appreciation

JOB RESPONSIBILITIES

Complete morning and afternoon checklists to ensure the lobby, break room, and conference rooms are clean, organized, stocked, and guest ready at all times. Manage overall office operations by greeting and directing guests and deliveries, answering and routing phone calls and website inquiries, maintaining the company directory and key lockbox log, managing conference room calendars, stocking the lobby fridge, running office errands, and ensuring smooth day-to-day office functionality. Coordinate office cleaning and maintenance by communicating with office cleaners, monitoring trash pickup schedules, maintaining janitorial supplies, and ensuring the office environment remains clean, organized, and well maintained. Plan and execute office celebrations and team activities by scheduling office lunches and events, ordering and tracking office and celebration supplies, and monitoring related expenses to support an engaging and well-organized workplace. Manage company vehicle registration renewals and keep all documents and spreadsheets up-to-date and schedule vehicle repairs and maintenance as needed. Assist in property management by acting as a point of contact for tenants and maintenance concerns. Respond to customer service inquiries, send product samples through Shopify, conduct lobby transactions through Square, and track on-site inventory for beverage sub-company Coordinate travel, prepare detailed itineraries, and assisting during fight week as needed, for MMA sub-company Support Central Operations Manager in misc. projects Perform any additional duties as assigned by your manager or leadership team.

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): What is your ideal work environment? What's one thing you want to highlight about yourself? Ability to

Commute:

Mesa, AZ 85204 (Preferred)

Work Location:

In person