Deputy City Clerk

Deputy City Clerk City of Phoenix - 4.1 Phoenix, AZ Job Details Full-time $117,000 - $160,202 a year 1 day ago Benefits 401(a) Commuter assistance Paid parental leave Health savings account Paid holidays Disability insurance Health insurance Dental insurance Tuition reimbursement Paid time off Cell phone reimbursement Adoption assistance Parental leave Vision insurance 401(k) matching Loan forgiveness Life insurance Qualifications Record keeping Operations management Writing skills Bachelor's degree in business Collaborating with government agencies Administrative experience Public Administration Analysis skills Driver's License Records management Bachelor's degree Team management Driving Quality control Organizational skills Front desk Bachelor's degree in public administration Business Administration Proofreading Senior level Training Business Communication skills Project stakeholder communication Operational budget management Organizational budget management Stakeholder management Full Job Description Job

ID 61703

Job Category Management Full/Part Time Full-Time Regular/Temporary Regular

ABOUT THIS POSITION

The City of Phoenix seeks a highly qualified manager for the position of Deputy City Clerk in the City Clerk Department. The Deputy City Clerk position directs a division or major function of the City Clerk Department. The department exists to uphold public trust, protect local democracy, and provide access to matters of public interest diversely and inclusively by managing elections and annexations; preparing agendas and meeting notices; maintaining accurate Council record; processing liquor and regulated business licenses; managing efficient print, design and mail services; and providing professional records management. The department has a staff of 52 full-time positions, and an annual operating budget of $7.5 million. The Deputy City Clerk exercises considerable initiative and independent judgment under the general direction of the City Clerk. Responsibilities include overseeing senior level and professional level staff involved in providing City Clerk services, budget oversight, and evaluating and resolving complex issues while working collaboratively with the City Council, City Manager, City departments, outside agencies, and the public. The Deputy City Clerk position is a designated driving position. Deputies may be assigned, provide back-up and/or be rotated into any of the five department divisions: License Services Records Council Support & Open Meeting Law Elections & Annexations Print, Design and Mail There is currently one vacancy in the Records Division. The Deputy City Clerk in the Records Division is responsible for overseeing the City Clerk's Office front counter and records team; the City's Domestic Partnership Registration program; and the City's Records Management program.

IDEAL CANDIDATE

Strong analytical skills and experience reading, interpreting, implementing and training others on the application of complex federal, state and/or local regulations. Ability to work well under pressure and scrutiny. Strong written and verbal communication skills, including experience communicating and making recommendations directly to the stakeholders, City Management and the City Council. Demonstrated attention to detail. Ability to regularly work evenings. Uses and is comfortable with a collaborative management approach. Works productively with stakeholders representing a wide range of perspectives.

SALARY Pay Range:

$117,000.00 - $160,202.00 annually.

Hiring Range:

$117,000.00 - $151,278.40 annually.

Pay Range Explanation:

Pay range is the entire compensation range for the position classification. Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. The City contributes 9% of salary into 457/401(a) plans with no matching required. $4,200/annual car allowance and $1,440/annual cell phone allowance.

Internal Only:

Please understand that this is pay grade 842. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance. Promotions occur when the last two digits of the pay grade increase. Demotions occur when the last two digits of the pay grade decrease. Lateral transfers occur when there is no change to the last two digits of the pay grade. When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

BENEFITS A

comprehensive Middle Manager benefits package is offered which includes: Traditional pension with employer and employee contributions, for more details: Pension Information 401(a) and 457 plans with employer contributions Choice of generous medical HMO, PPO, or

HSA/HDHP

plans Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan Wellness incentive of up to $720 annually Dental, vision, and life insurance options Employer paid long-term disability Free Bus/light rail pass Tuition reimbursement program up to $6,500 per year Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period Federal Student Loan Forgiveness offered through Savi For more details, visit: Middle Manager Benefits.

MINIMUM QUALIFICATIONS

Four years of progressively responsible management and administrative experience involving records management, front-counter customer service operations, and/or other related City Clerk services. Bachelor's degree in business, public administration, or a related field Other combinations of education and experience that meet the minimum requirements may be substituted. All finalists for positions are subject to a criminal background check applicable to the department or position. Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. For information regarding pre-screening and driving positions, . The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus: Experience working on multiple large scale projects at once. Experience directly overseeing fast-paced, high volume, operations that require high-level scheduling and coordination. Experience analyzing, interpreting and communicating complex rules and/or regulations to stakeholders, City Management and City Council. Experience managing multilevel staff, including supervisors. Experience organizing, tracking, planning and assigning large volume of tasks to others to ensure work is completed correctly and in a timely manner. Experience proofreading and/or implementing quality control processes. Experience working with other City departments and external agencies on joint projects. Experience managing technology and/or business systems used by multiple stakeholders. Member of the Arizona Municipal Clerk's Association and/or International Institute of Municipal Clerks and working towards or having a Certified Municipal Clerk (CMC) designation.

RECRUITMENT DATES

Recruitment closes May 18, 2026. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

Job interviews may be held by video or audio conference. If you are in need of computer resources, for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. for more information. Explore other Employment Opportunities with the City of Phoenix. Subscribe to receive e-mail notifications about new employment opportunities. If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Deputy City Clerk, JC:

12230, ID# 61703, 05/01/2026,

USM, PO, Benefits:

MidMgr Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.