Install Coordinator Assistant

Installation Coordinator Assistant ScheduleCompensation Schedule :

Monday-Friday, full-time

Pay:

$21

• 24/hour depending on experience About Reliance Heating and Air Conditioning Reliance Heating and Air is a proud third-generation, family-owned HVAC company established in 1984.

We've built our reputation by earning the trust of Phoenix homeowners and businesses through high-quality work, professionalism, and a commitment to doing things the right way. We are looking for an Installation Coordinator Assistant to support our installation and office operations team. If you are organized, detail-oriented, and enjoy keeping things running smoothly behind the scenes, this is a great opportunity to join a team where your work truly makes an impact. This role is ideal for someone who thrives in a structured environment, enjoys administrative tasks, and takes pride in accuracy and follow-through. Why You'll Love Working Here Family-Owned, People-First Culture

• You're not just a number here. Leadership is hands-on, supportive, and genuinely cares about the team. Proven Stability (Since 1984)
• Third-generation company with a strong reputation and consistent growth in the Phoenix market. Team That Drives Results
• Every department is goal-oriented, collaborative, and aligned. You'll always know what success looks like. Your Voice Matters
• Weekly meetings where ideas are heard and often implemented. Open Communication
• Transparent leadership and a team that supports each other. Growth-Focused Environment
• We invest in training and development so you continue to improve. Positive, Professional Atmosphere
• High standards with a team that enjoys coming to work. Office Dogs
• Our "Champions of Happiness" keep the office energy positive.

What We Offer You Newly remodeled office facility Company outings and team-building events Daily Responsibilities Include Register equipment and send post-installation documentation Send follow-up communications to customers after installations Assist with ordering cranes and coordinating logistics Refer and process warranty or manufacturer-related items (e.g., "Refer Pro") Track jobs and weekly follow-ups, maintaining accurate Excel records Make reminder calls for upcoming installation jobs Support general office maintenance and organization Receive and manage deliveries at the office Clean up and maintain accurate installation records in ServiceTitan (ST) Requirements High school diploma or equivalent 1+ years of administrative or office support experience preferred Strong attention to detail and organizational skills Ability to multitask and follow structured processes Strong communication skills (written and verbal) Positive attitude and willingness to learn Data entry experience Preferred Qualifications Experience in HVAC or trades industry Familiarity with ServiceTitan or similar software Experience with Excel or job tracking systems If you're looking for a flexible role where you can make an impact and be part of a strong, supportive team apply today!