Administrative Assistant III, Early College & Promise Programs

Administrative Assistant III, Early College & Promise Programs Salary $19.36 - $25.17 Hourly Location Prescott Campus, Prescott, AZ Job Type Full Time Job Number 2026-00136 Department Early College Prog (Dual Enrollmnt) Opening Date 05/15/2026 Description Benefits Questions Description of Position The Administrative Assistant supports the operational, administrative, and logistical functions of Early College and Promise Programs across the district. This role is responsible for coordinating program activities, managing scheduling and events, supporting instructional processes, and maintaining accurate records to ensure efficient, compliant, and student-centered program delivery. This position plays a key role in supporting high school partnerships, dual enrollment faculty coordination, and early college and promise programming across multiple campuses and sites.

Key Responsibilities:

Coordinate day-to-day administrative operations for Early College and Promise programs Manage complex scheduling across multiple campuses, high schools, faculty, and program activities Maintain program calendars and coordinate meetings, workshops, and key events Plan and coordinate logistics for Early College events, workshops, orientations, and partner meetings Manage scheduling, space reservations, materials, and communication for all program events Support recruitment and outreach activities in collaboration with program staff and partners Coordinate processes related to Dual Enrollment faculty staffing and stipend assignments Support Faculty Liaison/FLAC coordination, including scheduling, communication, and documentation Assist with tracking and processing faculty stipends in collaboration with Payroll and the Business Office Maintain records related to course offerings, faculty assignments, and instructional needs Support coordination with high school partners for scheduling, workshops, and program activities Support audits, reporting requirements, and adherence to state and institutional policies Coordinate with the Business Office on documentation for third-party billing, payments, refunds, and stipends Acts as a backup for the Admission Area Acts as a backup for the Enrollment Management Coordinator Assist with tracking program-related expenditures and documentation and acts as a budget liaison for Early College Support processing of forms related to concurrent enrollment and program participation

Minimum Expectations & Requirements Education:

Associate's degree

Experience:

Three years of related experience

Knowledge/Skills/Abilities:

Experience in administrative coordination, preferably in higher education or K-12 partnerships Strong organizational skills and attention to detail Excellent verbal and written communication skills Ability to manage multiple priorities across campuses and external partners

Preferred Skills & Abilities Education:

Bachelor's degree Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must frequently use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. In addition, the employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet. Yavapai College offers its full-time employees a comprehensive benefit package:

HEALTH/LIFE BENEFITS

Medical/Dental/Vision Insurance:

College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)

Flexible Spending Accounts:

Pre-tax pay deductions to use for eligible medical or dependent daycare costs Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues

Vision:

Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses

Life Insurance:

The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.

Voluntary Individual And Family Term Life Insurance:

Additional term life insurance coverage available for employee, spouse and children.

Other Insurance Coverage:

Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

Retirement Benefits:

Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)

Tax Deferred Annuities:

Employees' contributions to designated tax-deferred annuities

Unemployment Compensation:

Employees who are laid off or terminated may receive benefits if covered wages meet requirements

LEAVE BENEFITS

Vacation :

10 days of Vacation leave annually.

NOTE:

For employees who work an amount of contractual days, there will be no earned vacation.

Sick Leave:

12 days sick leave annually.

NOTE:

Employees working less than full time or an amount of contractual days will receive a proration of sick leave.

Personal Leave:

Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business

Other Leave:

Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)

Holidays:

24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

Breaking Bread:

32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center

Spanish Interpreter Incentive Program:

Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.

Direct Deposit:

Paychecks deposited directly into the employee's bank account(s)

Tuition Waiver:

Eligible Full-time Faculty and Staff, their legally married spouse, and eligible dependents may enroll in a partial or full program of coursework without payment of tuition, exceptions may be lab fees and market-based additional fees

Sabbatical:

Faculty, professional, and administrative staff may apply for compensated leave of up to a year after six years of continuous service

Professional Development Opportunities Additional Benefits and Services:

Local community discounts to faculty and staff, computer loan program, mail and notary service. 01 Do you have the minimum required education listed in the job description? Yes No 02 Do you have the minimum required job-related experience listed in the job description? Yes No 03 Do you meet all other minimum requirements listed in the job description? Yes No Required Question Employer Yavapai College Address 1100 E. Sheldon Street Prescott, Arizona, 86301 Website http://www.yc.edu/hr